Federal Programs Support Staff Bilingual Preferred 2210

Tri-Counties Regional Center; Santa Barbara (CA); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Retirement plan

Referral program

Flexible spending account

Employee assistance program

LCSW Supervision hours program

Job summary

Tri-Counties Regional Center seeks a Federal Programs Support Staff member to assist the Federal Programs team under the Assistant Director. The role includes maintaining Medicaid Waiver records, CDER database management, and coordination with DDS on conservatorship and Institutional Deeming processes.

Preferred bilingual English/Spanish candidates will support data reporting, document handling, and HIPPA-compliant confidentiality across multiple programs.

Qualifications

• AA/AS Degree preferred.
• 2-3 years of relevant experience.
• Bilingual English/Spanish preferred.

Responsibilities

• Transmits Federal Programs information to DDS per Waiver manual.
• Maintains conservatorship reports for DDS.
• Processes Institutional Deeming referrals.
• Maintains master Medicaid Waiver lists and reports.
• Distributes waiver re-certification documentation monthly.
• Supports Federal Programs Manager and related roles as needed.
• Develops database queries for Early Start.

Skills

Communication

Confidentiality

English/Spanish bilingual

MS Word

MS Excel

Time management

Team collaboration

Education

AA/AS Degree preferred

Tools

MS Word

Excel

Job description

Federal Programs Support Staff – Bilingual Preferred

Department: Federal Programs

Reports To: Assistant Director, Federal Programs

Location: Santa Barbara

Classification: Full-Time, Confidential, Non-Bargaining Unit, Non-Exempt

Starting Salary: $27.71 - $31.04 Hourly

Full Salary Range: $27.71 - $43.27 Hourly

• $200 biweekly bilingual stipend (if applicable)

Job Summary

Under the direct supervision of the Assistant Director of Federal Programs, performs duties related to the support functions of the Federal Programs Team. These functions include, but are not limited to, maintain quality assurance with TCRC’s Medicaid Waiver and Self Determination program, CDER / ESR database, DDS conservatorship and Institutional Deeming.

Specific Job Duties

Federal Programs

• Ensures transmission of Federal Programs information to the Department of Developmental Service in accordance to the Waiver manual for all eligible individuals.
• Maintains TCRC conservatorship reports for DDS.
• Processes Institutional Deeming referrals.
• Maintains TCRC’s master Medicaid Waiver lists and reports.
• Completes the monthly distribution of waiver re-certification documentation.
• Maintains TCRC conservatorship reports for DDS.
• Maintains TCRC CDER database and completes the reconciliation of the CDER reports.
• Supports TCRC’s Federal Programs Manager, SIR Coordinator and Transfer / Fair Hearing Coordinator as needed.
• Develops and disseminates database queries for those served in Early Start.
• Sets up and maintains logs, records, files and manuals.
• Adheres to HIPPA standards in maintaining confidentiality of case and organizational data.
• Additional functions may be assigned as necessary.

Self-Determination

Assists with the implementation of the Self Determination Program which includes but is not limited to:

• Provide support to TCRC’s Local Self Determination Advisory Committee.
• Scheduling /coordinating monthly meetings or as needed.
• Take notes during meetings & prepare minutes to distribute at future meetings.
• Maintain/update TCRC Self-Determination webpage.
• Maintain Self Determination waiver list, Translation of Self Determination informational materials.
• Prepare communications, such as memos, emails and other correspondence as needed.

Skill Requirements

• Ability to communicate ideas effectively, both orally and in writing
• Ability to problem solve in a flexible and effective, fully independent manner in carrying out job responsibilities
• Ability to prioritize work and attending to detail while maintaining established deadlines
• Ability to maintain confidentiality and composure when dealing with sensitive confidential matters
• Promotes and maintains positive interpersonal relationships across all teams at TCRC
• Excellent computer skills; usage of software for client documentation, client management, information systems, email and other computerized functions.
• Working knowledge of MS Word and Excel.
• Knowledge of office procedures and practices; grammar and spelling; word processing and data entry methods
• Full use of automobile, possession of a valid California driver’s license and automobile insurance for the maximum amount prescribed by law, for occasional travel to offices within the three counties served by TCRC.
• Ability to read/speak/write English and Spanish fluently preferred.

Minimum Qualifications

• AA/AS Degree preferred
• 2-3 years of relevant experience
• Ability to travel to any office at any time
• Bilingual English/Spanish preferred

Physical Requirements

The position requires the ability to work independently and possess the mobility necessary to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity, and fine coordination when preparing statistical reports and data using a computer keyboard and calculator.

Additionally, the position requires near, far, and color vision to read correspondence, statistical data, and computer screens. Hearing and speech are required to communicate in person, before groups, and over the telephone.

Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. The employee must frequently lift and/or move up to 10 pounds and occasionally up to 20 pounds.

The position also requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities.

Work is performed in an office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person.

Each of these physical tasks is considered an essential function of the position.

Benefits

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• LCSW Supervision hours program