Federal Grants Orchestrator

Cahaba Medical Care Foundation; Birmingham (AL); On-site; USD 75,000 - 110,000; Full time

Job summary

Cahaba Medical Care Foundation is seeking a Grant Manager to own the grant portfolio end to end, ensuring opportunity intake, quality review, and post-award deliverables across a multi-million-dollar program. You will coordinate cross-functional teams to converge on filings and reports, acting as the orchestrator for timely submissions.

The role emphasizes process, documentation rigor, and cross-department collaboration, with goals of zero missed deadlines and consistent, well-documented award

Qualifications

• Bachelor’s degree; 3+ years administering federal grants from application through closeout.
• Working knowledge of 2 CFR 200.
• Hands-on experience with federal grant systems (HRSA EHB, PMS, SAM.gov, or equivalent);
• Demonstrated project management of complex, deadline-driven, multi-stakeholder work.
• Exacting attention to documentation, version control, and quality assurance.

Responsibilities

• Own the portfolio-wide deliverables calendar: every report, filing, renewal, and continuation across all active awards, with named owners, lead times, and escalation paths.
• Run a pre-submission quality review on every federal package, including cross-document consistency checks when multiple awards file in the same cycle.
• Review external-facing, grant-touching artifacts for consistency with award terms and federal vocabulary.
• Conduct standing cross-award consistency checks: personnel rosters, key-personnel FTE percentages, and time-and-effort attestations against approved budgets.
• Maintain and verify institutional grant briefing documents against Notices of Award and source documents on a quarterly cycle.
• Stand up and run reimbursement and reporting processes for state subawards: templates, assembly, documentation standards, signature chains.
• Own FFR and closeout coordination portfolio-wide in partnership with Finance.
• Build and maintain the access and credential map: EHB roles and submission privileges, SEFT, payment and application portals, SAM.gov currency.
• Run pipeline intake and the go/no-go log so every funding opportunity receives a documented, dated decision.
• Coordinate cross-functional grant teams (writing, finance, program, compliance, data) through Wrike from intake to closeout.

Skills

Grant management

Project management

Documentation & QA

Federal grant compliance

Education

Bachelor's degree

Master's degree (MPA/MPH/MBA) preferred

Tools

HRSA EHB

PMS

SAM.gov

Job description

Cahaba Medical Care Foundation is seeking a Grant Manager to own the grant portfolio end to end, ensuring opportunity intake, quality review, and post-award deliverables across a multi-million-dollar program. You will coordinate cross-functional teams to converge on filings and reports, acting as the orchestrator for timely submissions.

The role emphasizes process, documentation rigor, and cross-department collaboration, with goals of zero missed deadlines and consistent, well-documented award