Federal Document Control & Workflow Specialist

Blue Sky Innovative Solutions; Arlington (VA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Blue Sky Innovative Solutions LLC in Arlington, VA, seeks an experienced Document Management Specialist to support a high-visibility DHS/CISA transformation initiative. You will manage workflow, packaging, version control, and records capture from intake through closeout in a fast-paced government environment.

The role requires 3+ years in document control or records management, strong attention to detail, and proficient Microsoft Office skills.

Qualifications

• 3 years of progressively responsible experience in document control, records management, correspondence management, executive package management, workflow coordination, or a closely related field.
• Demonstrated experience managing documents or action packages through multiple reviewers, approvals, or concurrence steps.
• Strong understanding of version control, document status, routing, approval, and closeout discipline.
• Exceptional attention to detail and ability to detect missing components, inconsistencies, incorrect versions, or incomplete approvals.

Responsibilities

• Manage document and package workflow from intake through assignment, review, concurrence, approval, records capture, and closeout.
• Verify that executive packages contain required components, supporting materials, technical background, approvals, and formal concurrences before submission.
• Maintain accurate version control and ensure reviewers and decision-makers are working from the correct document version.
• Track routing, ownership, due dates, review status, concurrences, returned actions, final disposition, and closeout documentation.
• Coordinate with writers, analysts, action officers, program managers, administrative staff, and reviewers to resolve missing information, routing issues, version conflicts, or incomplete packages.
• Maintain organized records and metadata in Government-approved systems and support compliance with Federal and CISA records-management requirements.
• Support weekly compliance audit logs and other quality-control records for finalized and closed actions.
• Develop or refine checklists, desk guides, naming conventions, templates, and workflow controls that improve consistency and reduce package errors.
• Support maintenance of document inventories, repositories, and other operational tracking tools as assigned.
• Protect sensitive, non-public Government information and follow applicable records, access, and handling requirements.
• Identify recurring workflow failures or bottlenecks and recommend practical process improvements.

Skills

Document control

Records management

Version control

Workflow coordination

Attention to detail

Communication

Tools

Microsoft Office

Job description

Blue Sky Innovative Solutions LLC in Arlington, VA, seeks an experienced Document Management Specialist to support a high-visibility DHS/CISA transformation initiative. You will manage workflow, packaging, version control, and records capture from intake through closeout in a fast-paced government environment.

The role requires 3+ years in document control or records management, strong attention to detail, and proficient Microsoft Office skills.