Federal Construction Purchasing & Subcontracting Specialist

Hill International Inc; Austin (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(K) Retirement Savings Plan

Employer Paid Life and AD&D

Job summary

Hill International is seeking a Construction Purchasing Agent to support a client’s military construction project needs in Austin, Texas. The role focuses on trade partner outreach, bid solicitation, buyout support, subcontract coordination, and procurement documentation for complex Design-Build projects.

The candidate should have hands-on construction purchasing or subcontract administration experience, strong organization, and the ability to work with client, project, design, and field teams.

Qualifications

• Bachelor's degree in Construction Management, Business Administration, Supply Chain, or related field.
• 3+ years of experience supporting construction procurement, purchasing, buyout, subcontract administration, project controls, or construction administration activities.
• Working knowledge of construction procurement processes, including bid package preparation, scope review, bid comparison, vendor coordination, and procurement documentation.
• Ability to review subcontractor proposals, identify scope gaps, exclusions, and assumptions, and support bid leveling and scope clarification activities.
• Strong organizational, communication, follow-up, and documentation skills, with the ability to manage multiple procurement priorities.
• Proficiency with Microsoft Office and familiarity with procurement or project management platforms such as Procore or similar systems.
• Eligibility for security clearance, Secret or higher, depending on the project.
• Willingness to travel occasionally to project sites and supplier facilities as required.

Responsibilities

• Support construction procurement activities from trade outreach through bid evaluation and subcontract award.
• Assist with preparing and issuing RFPs, bid packages, scopes of work, and subcontract documents.
• Help review trade partner bids for completeness, scope alignment, exclusions, assumptions, and cost competitiveness.
• Participate in bid leveling, scope clarification, and subcontract coordination under the direction of senior procurement staff or project leadership.
• Maintain procurement records, vendor communications, bid documentation, and subcontract files in a clear and organized manner.
• Coordinate with project and field teams to help track subcontractor requirements, schedule needs, and procurement priorities.
• Follow established procurement procedures, document controls, approval workflows, and project requirements.
• Assist with incorporating appropriate contract provisions, flow-down requirements, reporting obligations, and compliance language into subcontract documents.
• Support internal reviews by maintaining accurate procurement files and responding to documentation requests.
• Coordinate with client, legal, finance, and project management stakeholders as needed to support compliant subcontracting execution.
• Help maintain procurement checklists, subcontract templates, vendor records, and project procurement trackers.
• Help track the status of bidding, buyout, subcontract execution, vendor responses, and procurement deliverables.
• Maintain procurement logs, bid comparison summaries, vendor lists, and action item trackers.
• Support project buyout forecasting by gathering schedule, scope, and procurement status information.
• Assist with preparing procurement status updates, KPI reports, and documentation summaries for project leadership.

Skills

Trade outreach

Bid solicitation

Bid leveling

Buyout support

Subcontract coordination

Procurement documentation

Construction purchasing

Organizational skills

Team collaboration

Security clearance eligible

Willingness to travel

Education

Bachelor's degree in Construction Management, Business Administration, or related field

Tools

Procore

MS Office

Job description

Hill International is seeking a Construction Purchasing Agent to support a client’s military construction project needs in Austin, Texas. The role focuses on trade partner outreach, bid solicitation, buyout support, subcontract coordination, and procurement documentation for complex Design-Build projects.

The candidate should have hands-on construction purchasing or subcontract administration experience, strong organization, and the ability to work with client, project, design, and field teams.