Federal and State Procurement Specialist

Volkert Inc; Montgomery (AL); Hybride; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

ESOP

401(k) + match

PTO & holidays

Life/AD&D insurance

Short-term & long-term disability

Wellness incentives

Student Debt Retirement Match

Voluntary benefits

Résumé du poste

Volkert Inc is seeking a Federal and State Procurement Specialist to support public-sector procurements in AL, with hybrid work options in Mobile or Montgomery. You will review, draft, and manage complex solicitations, contract provisions, and compliance to federal guidance while coordinating with state agencies and grant recipients.

Ideal candidates bring 3+ years in public procurement, strong documentation, and ability to explain regulatory requirements to non-specialists.

Qualifications

• Bachelor’s degree in business, public administration, supply chain, contracts management, or related field (or equivalent experience).
• 3+ years of public procurement, grants compliance, or contract administration involving federal funds.
• Working knowledge of 2 CFR Part 200 (Uniform Guidance) and procurement standards.
• Familiarity with state and local public procurement and competitive bid requirements.
• Strong documentation, written and verbal communication, and ability to explain regulatory requirements to non-specialists.

Responsabilités

• Review subrecipient and client procurements for compliance with 2 CFR 200.317–200.327 and state statutes.
• Develop and review solicitation documents (RFPs, RFQs, IFBs) and evaluation criteria.
• Ensure contract provisions (2 CFR Part 200, Appendix II) and program clauses are included.
• Perform cost/price analyses, independent estimates, and sole-source justifications.
• Verify suspension and debarment status through SAM.gov and document results.
• Support cross-cutting requirements such as Davis-Bacon, BABA, DBE/MBE/WBE participation.
• Build procurement checklists, templates, and desk guides.
• Conduct file reviews and prepare findings and corrective actions.
• Provide technical assistance and training to subrecipients and client staff.
• Support audit, monitoring, and closeout activities by organizing documentation.

Connaissances

Procurement compliance

Documentation

Communication

MS Office

Formation

Bachelor’s degree or equivalent experience

Outils

Microsoft Office

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Federal and State Procurement Specialist

Regular Full Time ADMIN ASSISTANT Mobile, AL, US

Are we the road to your future?

We are currently searching for an experienced Federal and State Procurement Specialist to join a team that supports public-sector clients in managing large federally and state-funded programs. You'll help clients and subrecipients plan, carry out, and document procurements that meet federal Uniform Guidance, state procurement law, and program-specific requirements. The work centers on getting procurement right the first time and keeping files audit-ready from solicitation through closeout.

This role is ideal for someone who knows procurement rules in depth, enjoys turning complex requirements into clear processes, and can work comfortably with state agencies, local governments, and grant recipients. The candidate can be located in Mobile or Montgomery, AL on a hybrid basis.

What you’ll be doing:

• Review and evaluate subrecipient and client procurements for compliance with 2 CFR 200.317 through 200.327, applicable state procurement statutes, and program guidance.
• Develop and review solicitation documents (RFPs, RFQs, IFBs), evaluation criteria, and scoring methodologies.
• Confirm that required federal contract provisions (2 CFR Part 200, Appendix II) and any program-specific clauses are included in contracts and subcontracts.
• Perform or review cost and price analyses, independent cost estimates, and sole-source justifications.
• Verify suspension and debarment status through SAM.gov and document results in the procurement file.
• Support compliance with cross-cutting requirements such as Davis-Bacon, Build America, Buy America (BABA), DBE/MBE/WBE participation, and conflict of interest standards, as applicable to each program.
• Build and maintain procurement checklists, templates, desk guides, and standard operating procedures.
• Conduct procurement file reviews and prepare findings, corrective action recommendations, and status reports.
• Provide technical assistance and training to subrecipients and client staff.
• Support audit, monitoring, and closeout activities by preparing and organizing documentation.

What you need to have:

• Bachelor’s degree in business, public administration, supply chain, contracts management, or a related field, or equivalent experience.
• 3+ years of experience in public procurement, grants compliance, or contract administration involving federal funds.
• Working knowledge of 2 CFR Part 200 (Uniform Guidance), particularly procurement standards.
• Familiarity with state and local public procurement and competitive bid requirements.
• Strong attention to detail and the ability to build clear, well-organized documentation.
• Excellent written and verbal communication skills, including the ability to explain regulatory requirements to non-specialists.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
• Valid driver’s license and a satisfactory motor vehicle report (MVR)

Bonus points if you have:

• Experience with programs funded by ARPA/SLFRF, IIJA (including BEAD), HHS, HUD, DOT, or FEMA.
• Familiarity with the Federal Acquisition Regulation (FAR).
• Experience with Alabama procurement law and agency practices.
• Experience supporting single audits or federal monitoring reviews.

Why Volkert?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Student Debt Retirement Match
• Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.