Federal and State Procurement Specialist

Volkert, Inc.; Montgomery (AL); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

ESOP

Medical, Dental & Vision

401(k) with match

PTO & Holidays

Life/AD&D Insurance

Disability Insurance

Wellness incentives

Student Debt Retirement Match

Voluntary benefits

Job summary

Volkert, Inc. is seeking a Federal and State Procurement Specialist to help public-sector clients plan, carry out, and document procurements that meet federal Uniform Guidance and state requirements.

The role supports audits and closeouts, with a hybrid work setup in Mobile or Montgomery, Alabama. The ideal candidate has strong knowledge of procurement rules, excellent documentation skills, and the ability to work with state agencies and grant recipients.

Qualifications

• Bachelor’s degree in business, public administration, supply chain, contracts management, or a related field, or equivalent experience.
• 3+ years of experience in public procurement, grants compliance, or contract administration involving federal funds.
• Knowledge of 2 CFR Part 200 (Uniform Guidance) and procurement standards.
• Familiarity with state/local procurement and competitive bid requirements.
• Strong documentation and regulatory explanation skills.
• Proficiency with Microsoft Office suite.
• Ability to pass a pre-employment drug screening and valid driver’s license with acceptable MVR.

Responsibilities

• Review subrecipient and client procurements for compliance with 2 CFR 200.317–200.327 and state statutes.
• Develop and review RFPs, RFQs, and IFBs, with evaluation criteria and scoring.
• Ensure program clauses and federal provisions are included in contracts and subcontracts.
• Perform cost/price analyses and justify sole-source procurements.
• Verify SAM.gov suspensions/debarments and document results.
• Assist with cross-cutting requirements (Davis-Bacon, BABA, DBE/MBE/WBE).
• Build procurement checklists, templates, and SOPs.
• Conduct file reviews and prepare findings and corrective actions.
• Provide training to subrecipients and client staff.
• Support audit and closeout activities by organizing documentation.

Skills

Public procurement

Grants compliance

Contract administration

Attention to detail

Written & verbal communication

MS Office

Education

Bachelor’s degree or equivalent experience in business/public administration/supply chain/contracts

Tools

Microsoft Office

Job description

Are we the road to your future?

We are currently searching for an experienced Federal and State Procurement Specialist to join a team that supports public-sector clients in managing large federally and state-funded programs. You'll help clients and subrecipients plan, carry out, and document procurements that meet federal Uniform Guidance, state procurement law, and program-specific requirements. The work centers on getting procurement right the first time and keeping files audit-ready from solicitation through closeout.

This role is ideal for someone who knows procurement rules in depth, enjoys turning complex requirements into clear processes, and can work comfortably with state agencies, local governments, and grant recipients. The candidate can be located in Mobile or Montgomery, AL on a hybrid basis.

What You’ll Be Doing

• Review and evaluate subrecipient and client procurements for compliance with 2 CFR 200.317 through 200.327, applicable state procurement statutes, and program guidance.
• Develop and review solicitation documents (RFPs, RFQs, IFBs), evaluation criteria, and scoring methodologies.
• Confirm that required federal contract provisions (2 CFR Part 200, Appendix II) and any program-specific clauses are included in contracts and subcontracts.
• Perform or review cost and price analyses, independent cost estimates, and sole-source justifications.
• Verify suspension and debarment status through SAM.gov and document results in the procurement file.
• Support compliance with cross-cutting requirements such as Davis-Bacon, Build America, Buy America (BABA), DBE/MBE/WBE participation, and conflict of interest standards, as applicable to each program.
• Build and maintain procurement checklists, templates, desk guides, and standard operating procedures.
• Conduct procurement file reviews and prepare findings, corrective action recommendations, and status reports.
• Provide technical assistance and training to subrecipients and client staff.
• Support audit, monitoring, and closeout activities by preparing and organizing documentation.

What You Need To Have

• Bachelor’s degree in business, public administration, supply chain, contracts management, or a related field, or equivalent experience.
• 3+ years of experience in public procurement, grants compliance, or contract administration involving federal funds.
• Working knowledge of 2 CFR Part 200 (Uniform Guidance), particularly procurement standards.
• Familiarity with state and local public procurement and competitive bid requirements.
• Strong attention to detail and the ability to build clear, well-organised documentation.
• Excellent written and verbal communication skills, including the ability to explain regulatory requirements to non-specialists.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
• Valid driver’s license and a satisfactory motor vehicle report (MVR)

Bonus Points If You Have

• Experience with programs funded by ARPA/SLFRF, IIJA (including BEAD), HHS, HUD, DOT, or FEMA.
• Familiarity with the Federal Acquisition Regulation (FAR).
• Experience with Alabama procurement law and agency practices.
• Experience supporting single audits or federal monitoring reviews.

Why Volkert?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

Key Benefits

• Employee Stock Ownership Plan (ESOP)
• Medical, Dental, & Vision
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Student Debt Retirement Match
• Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

Alabama