FeaturedAdministrative Coordinator, Broadview

Solid Ground; Seattle (WA); On-site; USD 52,000 - 76,000; Full time

Job summary

Solid Ground in Seattle seeks an Administrative Coordinator for Broadview, a 24-hour shelter and related services. You will support our DV program staff and leadership, handling critical administrative and fiscal duties to maintain smooth operations.

You will manage budgets and purchases, build and maintain data systems, oversee records, and coordinate program support with IT, facilities, and team members. This role values reliability, discretion, and collaborative problem solving.

Qualifications

• Experience with budgeting and financial tracking.
• Ability to create and maintain data databases.
• Strong record-keeping and administrative procedure experience.
• Coordination with IT, facilities, and program teams.

Responsibilities

• Budgets & Finance: prepare check requests and monitor expenses in line with contracts.
• Data Tracking: create and maintain databases and generate data reports.
• Record Keeping: maintain organized financial, personnel, and admin records.
• Program Support: purchase supplies and coordinate with IT/maintenance for repairs.
• Teamwork: participate in meetings and trainings as required.

Skills

Budgeting

Data entry

Administrative support

Record keeping

Program coordination

Team collaboration

Education

Associate degree preferred

Tools

Microsoft Excel

Data management software

Job description

Administrative Coordinator, Broadview

Support our DV program, staff, and leadership in a key role that provides critical services to program participants.

Job Summary

Broadview is a 24-hour facility providing emergency shelter (10 units), transitional housing (21 units) and support services to adults, children, and youth whose lives have been disrupted by domestic violence, substance abuse, inadequate medical and mental health care, long periods of family separation, child abuse, neglect, and poverty. Support services include on site crisis intervention, case management and advocacy-based counseling, legal advocacy, information and referral, and long-term stabilization services.

The Administrative Coordinator is responsible for fiscal, data monitoring and administrative operations of the program and provides support to the Program Director.

Essential Responsibilities, Duties and Tasks

Budgets & Finance: Prepares check requests and petty cash expenditures for the shelter, transitional and building operations programs. Monitors some program expenses, to ensure they are in compliance with contract requirements, and prepare monthly reports in collaboration with the Program Director and Managers. Disperse and track all client assistance vouchers distributed from the safe such as bus tickets, grocery, gas, and gift cards for various retailers.

Data Tracking: Create and maintain databases for shelter and transitional programs. This includes data reporting, tracking and entry. Data requests may come from program leadership, external partners and funders, communications, or development teams

Record Keeping: Establish and revise administrative systems and procedures as needed. Organize and maintain financial, personnel and general administrative records and files, including annual file purge and rotation to storage.

Program Support: Purchases supplies and program equipment when needed. Coordinates with IT or external contractors for technology and equipment repairs when needed. Coordinates with the maintenance and housekeeping staff to determine building and janitorial supply and equipment needs.

Teamwork: Participate in program, department and agency meetings and relevant trainings as required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Solid Ground is an equal opportunity employer committed to workplace diversity. We do not discriminate on the basis of gender, age, race and color, religion, marital status, national origin, disability, or veteran status.