Administrative Coordinator, Broadview

Solid Ground; Seattle (WA); On-site; USD 56,000 - 76,000; Full time

Job summary

Solid Ground in Seattle is seeking an Administrative Coordinator to support the DV program, staff, and leadership with essential fiscal, data monitoring and administrative operations for the program.

You will assist with budgets, data tracking, record keeping, program support and team activities, coordinating with IT and facilities, and ensuring compliance with contract requirements while upholding Solid Ground's commitment to equity and client services.

Job description

Support our DV program, staff, and leadership in a key role that provides critical services to program participants.

Job Summary

Broadview is a 24-hour facility providing emergency shelter (10 units), transitional housing (21 units) and support services to adults, children, and youth whose lives have been disrupted by domestic violence, substance abuse, inadequate medical and mental health care, long periods of family separation, child abuse, neglect, and poverty. Support services include on site crisis intervention, case management and advocacy-based counseling, legal advocacy, information and referral, and long-term stabilization services.

The Administrative Coordinator is responsible for fiscal, data monitoring and administrative operations of the program and provides support to the Program Director.

Essential Responsibilities, Duties and Tasks

Budgets & Finance: Prepares check requests and petty cash expenditures for the shelter, transitional and building operations programs. Monitors some program expenses, to ensure they are in compliance with contract requirements, and prepare monthly reports in collaboration with the Program Director and Managers. Disperse and track all client assistance vouchers distributed from the safe such as bus tickets, grocery, gas, and gift cards for various retailers.

Data Tracking: Create and maintain databases for shelter and transitional programs. This includes data reporting, tracking and entry. Data requests may come from program leadership, external partners and funders, communications, or development teams

Record Keeping: Establish and revise administrative systems and procedures as needed. Organize and maintain financial, personnel and general administrative records and files, including annual file purge and rotation to storage.

Program Support: Purchases supplies and program equipment when needed. Coordinates with IT or external contractors for technology and equipment repairs when needed. Coordinates with the maintenance and housekeeping staff to determine building and janitorial supply and equipment needs.

Teamwork: Participate in program, department and agency meetings and relevant trainings as required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Solid Ground is an equal opportunity employer committed to workplace diversity. We do not discriminate on the basis of gender, age, race and color, religion, marital status, national origin, disability, or veteran status.