FCMC Executive Assistant

First Community Bancshares, Inc.; Killeen (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

First Community Bancshares, Inc. is seeking an experienced Executive Assistant to support the President. The role includes mortgage reporting via Encompass and nCino, managing calendars, travel, and office operations.

Strong communication, discretion, and organizational skills are essential. This on-site position requires professionalism and the ability to handle confidential matters with discretion. Ideal candidates have 3+ years of executive support experience, a related business degree

Qualifications

• At least 18 years old and legally able to work.
• High school diploma or equivalent; a related bachelor's degree preferred.
• 3 years of experience as an Executive/Administrative/Personal Assistant or similar role.
• Preferably supporting C-level executives and having financial or mortgage banking exposure.
• Advanced knowledge of Microsoft Office Suite and reporting tools.

Responsibilities

• Complete administrative tasks for the President of the organization.
• Serve as primary point of contact for internal and external customers regarding the President.
• Mortgage reporting through Encompass and nCino or similar platforms.
• Maintain department calendars and travel arrangements; prepare travel documents.
• Review invoices and route for approval; generate department reports.
• Act as Office Manager, manage inventory and supplies.
• Answer main phone lines and direct inquiries; file paperwork.
• Provide event support and ensure attendance and punctuality.

Skills

Attention to detail

Organization

Communication

Discretion

Team player

Professionalism

Judgement

Independent work

Education

High school diploma or equivalent

Bachelor's degree in related business field

Tools

Microsoft Office

Encompass

nCino

Job description

• At least 18 years of age
• High school diploma or equivalent
• Bachelor's degree in related business field, preferred
• 3 years' experience as an Executive Assistant, Administrative Assistant, Personal Assistant or similar role, preferably supporting C-level executives
• Financial or Mortgage Banking experience preferred
• Experience with reporting in Encompass, nCino, or similar platform preferred
• Advanced knowledge of Microsoft Office Suite
• Technical proficiency in office related equipment
• Must have ability to exercise good judgement in a variety of situations
• Must be able to perform at a high level of professionalism and exercise the utmost discretion
• Must be able to work independently on projects, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and confidentiality.
• Must be proficient in attention to detail and exactitude
• Outstanding organizational and communication skills
• Must successfully pass background investigation according to company policy
• Must be able to get along with co-workers and work effectively in a team environment

Job Description

• Completes a broad variety of administrative tasks for the President of FCMC
• Serve as the primary point of contact for internal and external customers on all matters pertaining to the President.
• Mortgage reporting through Encompass and nCino, or similar platform
• Maintain department calendars and schedules
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.
• Review invoices and route for proper approval
• Run and process department reports
• Serve as Office Manager, tracking inventory and processing supply orders
• Answer main phone lines and route appropriately
• File necessary paperwork
• Provide event management support as needed
• Regular and predictable attendance and punctuality
• Other duties as assigned

Physical Requirements

• Must be able to remain in a sitting stationary position for extended periods of time
• Constantly operate a computer and other office machinery
• Ability to lift up to 25 pounds

Member FDIC, Equal Housing Lender
FCBI is an Equal Opportunity Employer
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