Fast-Paced Litigation Support Coordinator

Baker Donelson; Chattanooga (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

Baker Donelson is seeking a Legal Support Coordinator to provide essential secretarial support to attorneys. You will prepare, format, and file litigation documents, manage calendars, coordinate deposits and travel, and handle client communications with confidentiality.

The role requires accuracy, fast transcription (65 wpm), and strong organizational skills in a fast-paced litigation environment. Normal office conditions; occasional longer hours may apply.

Qualifications

• 1–2 years on-the-job experience in a law office.
• Ability to transcribe at least 65 wpm.
• Strong proofreading and typing accuracy.

Responsibilities

• Prepare, revise, format, and proofread pleadings, motions, briefs, discovery requests and responses, subpoenas, correspondence, and other litigation-related documents.
• File pleadings and other documents electronically in federal and state courts and administrative agencies, ensuring compliance with applicable court rules and deadlines.
• Maintain litigation calendars and monitor court deadlines, hearing dates, filing deadlines, discovery deadlines, and trial-related schedules.
• Coordinate deposition logistics, including scheduling, preparation of notices, court reporter arrangements, conference room reservations, and exhibit management.
• Assist in preparation for hearings, arbitrations, mediations, administrative proceedings, and trials, including organization of exhibits, witness files, trial notebooks, and case materials.
• Operates a computer and other general office equipment, digital and transcription equipment.
• Prepares correspondence, memoranda, and other legal documents.
• Receives telephone calls and records messages as directed.
• Handles incoming mail as directed by attorneys.
• Establishes and maintains electronic calendar and deadline reminder system for attorneys.
• Monitor attorney's incoming e-mails.
• Maintain client contacts and mailing lists.
• Opens new files, requests conflict of interest checks, and maintains all client and general files.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Schedules appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys.
• Completes expense reimbursement forms for attorneys.
• Proofs, processes and prepares client bills for mailing.
• Assists with time entry as requested.
• Performs other duties as requested by the Office Administrator.
• Physical presence in the office is an essential duty of this position.

Skills

Secretarial skills

Litigation support

Calendar management

Document proofreading

Transcription

Communication

Deadline tracking

Education

Associates degree preferred

Tools

E-filing systems

Job description

Baker Donelson is seeking a Legal Support Coordinator to provide essential secretarial support to attorneys. You will prepare, format, and file litigation documents, manage calendars, coordinate deposits and travel, and handle client communications with confidentiality.

The role requires accuracy, fast transcription (65 wpm), and strong organizational skills in a fast-paced litigation environment. Normal office conditions; occasional longer hours may apply.