Family Support Programs Admin & Grant Coordinator

Heartshar; New York (NY); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental and vision

403(B) retirement plan

Paid time off

Job summary

HeartShare is seeking an FSS Program Assistant to provide administrative and operational support for Family Support Services. You will manage participant records, enrollment documents, and scheduling while ensuring grant compliance and accurate budgeting.

The role collaborates with families, staff, care managers, and vendors. Strong organization, discretion, and communication are essential as you handle multiple priorities in a fast-paced nonprofit environment.

Qualifications

• Administrative support experience in nonprofit/healthcare settings.

Responsibilities

• Maintain participant files per OPWDD and agency rules.
• Monitor deadlines for documentation and follow up.
• Process invoices, reimbursements, and payment docs.
• Coordinate intake paperwork and enrollment processes.
• Prepare reports and maintain budget records.

Skills

Administrative support

Record-keeping

Customer service

Attention to detail

Communication

Education

High School Diploma required

Bachelor's degree preferred

Tools

Microsoft Office

Grant management software

Job description

HeartShare is seeking an FSS Program Assistant to provide administrative and operational support for Family Support Services. You will manage participant records, enrollment documents, and scheduling while ensuring grant compliance and accurate budgeting.

The role collaborates with families, staff, care managers, and vendors. Strong organization, discretion, and communication are essential as you handle multiple priorities in a fast-paced nonprofit environment.