Family Building Law Office Administrator

Sarah E. Wilson Law Firm, PLC; Ankeny (IA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO 15 days/year

Paid holidays

Health insurance stipend $200/month

Job summary

Sarah E. Wilson Law Firm, PLC seeks a detail-oriented Law Office Administrator to handle day-to-day operations on-site at our Ankeny, IA office. The role includes answering calls, mail handling, document preparation, and court-hearing support, with typical hours Monday–Friday, 9:00am–4:00pm.

The position requires strong organizational and communication skills, discretion with confidential information, and proficiency in Zoom, MS Office, and Acrobat. A valid driver’s license is required.

Qualifications

• 5+ years of experience with office administration or client/customer-facing roles.
• Ability to maintain confidentiality and exercise discretion in dealing with sensitive information.
• Strong organizational skills, detail-oriented, and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Zoom, Microsoft Office, and Adobe Acrobat.
• A valid driver’s license with a clean driving record.

Responsibilities

• Office Administration: Be the friendly voice on the phone, handle mail, scan documents, prepare the office for client meetings; assist attorney in preparing for court hearings, obtain certified document copies from the court and government offices, and complete errands.
• Scheduling Coordination: Schedule appointments, court dates, and meetings, ensuring efficient scheduling and clear communication.
• Client Intake Coordination: Manage the client intake process from initial inquiry to onboarding a new case, assist in preparation and review of intake documents.
• Adaptable Team Role: Tackle various duties and projects to support the firm’s operations and client outcomes.

Skills

Confidentiality

Organization

Time management

Communication

Proofreading

Driver's license

Tools

Zoom

Microsoft Office

Adobe Acrobat

Job description

Sarah E. Wilson Law Firm, PLC seeks a detail-oriented Law Office Administrator to handle day-to-day operations on-site at our Ankeny, IA office. The role includes answering calls, mail handling, document preparation, and court-hearing support, with typical hours Monday–Friday, 9:00am–4:00pm.

The position requires strong organizational and communication skills, discretion with confidential information, and proficiency in Zoom, MS Office, and Acrobat. A valid driver’s license is required.