Fairgrounds Event Coordinator (Part-Time, Flexible)

Cleveland County; United States; On-site; USD 28,929 - 39,950; Part time

Job summary

The Part-Time Assistant Event Manager at Cleveland County provides on-site support during events at our 28,000 sq ft event center and livestock arena. You will help ensure the facility runs smoothly, assist with guest and vendor directions, and support basic event oversight in a fast-paced environment.

This role offers a flexible schedule, opportunities to interact with a wide range of guests, and a hands-on experience in event operations, safety compliance, and site upkeep.

Qualifications

• Customer service or hospitality experience preferred but not required.
• friendly, reliable, and comfortable interacting with the public.
• ability to stay calm and helpful in busy or changing environments.
• comfortable working around livestock and agricultural settings.
• able to stand, walk, and perform general physical tasks for extended periods.
• must be available for evenings, weekends, and flexible scheduling based on event needs

Responsibilities

• Act as the on-site point of contact for clients, vendors, and guests during scheduled events.
• Assist with checking that event setups match the planned layout.
• Provide general guidance and support to clients throughout the event.
• Walk the event center and arena to ensure they remain clean, safe, and presentable.
• Report maintenance issues, spills, or safety concerns to the appropriate staff.
• Confirm basic equipment (lighting, sound, gates, etc.) is functioning and notify staff if something needs attention.
• Greet clients and guests with a friendly, professional demeanor.
• Direct vendors and exhibitors to loading areas or setup locations.
• Answer questions and help resolve minor issues as they arise.
• Help ensure facility rules and safety guidelines are followed.
• Assist with general crowd flow and awareness during busy events.
• Complete simple event notes or incident reports when needed.
• Participate in brief pre-event or post-event check-ins with staff.
• Help maintain a clean, safe, and organized event environment.
• Assist with responsibilities such as picking up trash, resetting chairs or tables, addressing spills, and other tasks as needed.

Skills

Communication skills

Customer service

Organizational skills

Time management

Problem-solving

Prioritization

Calm demeanor

Event regulations knowledge

Microsoft Office

Tools

Microsoft Office Suite

Job description

The Part-Time Assistant Event Manager at Cleveland County provides on-site support during events at our 28,000 sq ft event center and livestock arena. You will help ensure the facility runs smoothly, assist with guest and vendor directions, and support basic event oversight in a fast-paced environment.

This role offers a flexible schedule, opportunities to interact with a wide range of guests, and a hands-on experience in event operations, safety compliance, and site upkeep.