Faculty Support Coordinator - Immaculata University

Immaculata University; Malvern (Chester County); On-site; USD 42,000 - 56,000; Full time

Job summary

Immaculata University in Malvern, PA seeks a dedicated Faculty Support Coordinator in the Graduate Department of Psychology and Counseling. This full-time, non-exempt role reports to the Chair and collaborates across undergraduate, master's, and doctoral programs to support program operations.

You will handle scheduling, forms, data collection, respond to student emails, maintain program webpages, greet visitors, and assist faculty and graduate assistants.

Qualifications

• Strong organizational skills and attention to detail.
• Clear verbal and written communication.
• Proficiency in Microsoft Word and Excel.
• Ability to work both independently and collaboratively.
• Capacity to manage multiple concurrent projects.

Responsibilities

• Support Undergraduate, Clinical Mental Health Counseling, Doctor of Psychology, and Ph.D. program needs (e.g., scheduling meetings, creating and maintaining forms, collecting and collating data).
• Support the Department Chair and faculty as needed.
• Reply to student emails.
• Review and request updates for the programs' web pages.
• Serve as first point of contact to visitors and direct them to appropriate areas.
• Answer phone and other inquiries, supporting the Graduate Assistants.
• Perform additional tasks as assigned.

Skills

Strong organizational skills

Clear verbal and written communication

Multitasking / manage multiple tasks

Ability to work independently and in a

Tools

Microsoft Word

Microsoft Excel

Job description

Department: Graduate Department of Psychology and Counseling

Locations: Malvern, PA

Posted: Aug 10, 2026

Closes: Open Until Filled

Type: Full Time Non Exempt

PositionID: 203506

About Immaculata University:

Immaculata University seeks candidates who are passionate about upholding the value of higher education while fostering institutional excellence.

Immaculata University is a comprehensive, co-ed institution of higher learning that has emphasized academic success, student outcomes and faith-based values for more than 100 years. Offering more than 75 in-demand undergraduate, graduate and certificate programs, Immaculata University provides attainable education, personal support and meaningful career pathways to tomorrow's leaders who are focused on intellectual, personal, professional and spiritual growth. Immaculata's expansive suburban campus is located in renowned Chester County, Pennsylvania, 30 miles west of Philadelphia.

Why Immaculata University is the Perfect Workplace for you:

• Collegial Atmosphere, caring leadership, work/life balance.
• Mission-driven values supported by five core values: faith, community, knowledge, virtue and service.
• Generous paid time off benefits.
• Tuition Assistance: You, your spouse, and your eligible dependent children can receive tuition assistance at IU. Your dependent children are also eligible for tuition assistance at other institutions via the Tuition Exchange program.
• Health. Life, and Disability Insurance: Prescription, Dental, Vision, and Life Insurance; Disability benefits, Flexible Spending Account and Health Savings Account.
• Retirement Plan: Generous retirement plan to help you save for your future.

Job Description:

The Faculty Support Coordinator reports to the Chair of the Psychology and Counseling Department and collaborates with the Department of Psychology and Counseling faculty and staff from the undergraduate, Master's, and Doctoral programs.

Responsibilities:

• This position includes working with the Undergraduate, Clinical Mental Health Counseling, Doctor of Psychology, and Ph.D. Program Directors in supporting their programmatic needs (e.g., scheduling meetings, creating and maintaining forms, collecting and collating data, etc.).
• Supporting the Department Chair and faculty as needed
• Replying to student emails
• Reviewing and requesting updates for the programs' webpage
• Serving as first point of contact to visitors and directing them to appropriate areas
• Answering phone and other inquiries, supporting the Graduate Assistants
• Performing additional tasks as assigned

Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Requirements:

• Strong organizational skills and attention to detail
• Clear verbal and written communication skills
• Proficiency in Microsoft Word and Excel
• The ability to work both independently and collaboratively
• The capacity to manage multiple concurrent projects

Additional Information:

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.