Faculty Success Program Specialist

NC State University; Raleigh (NC); On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University in Raleigh is seeking a Faculty Success Program Specialist to coordinate College-level faculty processes such as RPT, PTR, endowed professorships, and recognition activities. You will review materials for accuracy, support review outcomes, and manage nomination processes for awards.

The role collaborates with Senior Associate Dean, HR, departments, and leadership to ensure timely, accurate processes that recognize achievement and strengthen the CALS community.

Qualifications

• Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
• All degrees must be received from appropriately accredited institutions.
• Valid NC Driver's License required (if applicable to position)

Responsibilities

• Coordinate faculty processes, including reappointment, promotion and tenure (RPT), post-tenure review (PTR), endowed professorships, and faculty recognition activities.
• Review submitted materials for accuracy and completeness; support successful completion of faculty review processes.
• Coordinate awards and recognition programs by managing nomination processes and supporting committees.

Skills

Effective communication

Organizational skills

Microsoft Office

PeopleSoft HR

PeopleSoft Financials

Customer service

Education

Bachelor's degree

Tools

PeopleSoft HR & Financials

Job description

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Faculty Success Program Specialist

Anticipated Hiring Range

Commensurate with Experience ($67,901 - $72,491)

Work Schedule

Mon - Fri, 8am - 5pm; requires occasional hours outside of normal business hours. Flexible work arrangement at discretion of unit.

Department: Senior Associate Dean Administration

About the Department

The College of Agriculture and Life Sciences discovers, develops, teaches, and applies knowledge and technology that enable students, clientele, and citizens of North Carolina and others to improve the quality of their lives and to enhance the agricultural, economic, environmental, and social well being of the state and world and to create and extend new knowledge through scientific research and extension in agriculture and the life sciences.

Wolfpack Perks and Benefits

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The University Program Specialist plays a key role in advancing faculty success and supporting strategic priorities within the College of Agriculture and Life Sciences ( CALS ). Serving as a central resource for faculty promotion, tenure, post-tenure review, endowed professorships, and recognition programs, this position ensures processes are coordinated, communicated, and executed effectively across the College’s academic departments.

In this role, you will partner with the Senior Associate Dean, Dean’s Office leadership, Human Resources, department leaders, faculty, and staff to manage complex academic processes, facilitate collaboration, and support initiatives that recognize achievement and strengthen the CALS community. You will bring organization, attention to detail, and strong communication skills to coordinate timelines, evaluate materials, prepare reports, and support events and projects that have a direct impact on faculty and staff success.

Key Responsibilities fall within the following core functional areas:

Faculty Success & Recognition Support:

• Coordinate College-level faculty processes, including reappointment, promotion and tenure ( RPT ), post-tenure review ( PTR ), endowed professorships, and faculty recognition activities.
• Serve as a resource for departments by communicating timelines, requirements, and procedures; reviewing submitted materials for accuracy and completeness; and supporting successful completion of faculty review processes.
• Coordinate faculty and staff awards and recognition programs by managing nomination processes, preparing materials, supporting committees, and assisting with recognition events and communications.

Program & Administrative Coordination:

• Support College-level searches, including department head and strategic faculty searches, by coordinating search logistics, maintaining schedules, organizing candidate visits, and assisting with committee communications and feedback collection.
• Provide administrative support for Senior Associate Dean priorities, including coordinating meetings and events, preparing materials, gathering information, and tracking project activities.
• Collect, organize, and analyze information to support reports, data requests, and College initiatives, including compiling materials from departments and leadership.

College Operations & Collaboration:

• Serve as a primary point of contact for faculty, staff, and departmental partners regarding College processes, procedures, and recognition activities.
• Coordinate faculty and staff onboarding activities to support a consistent and welcoming experience for new College members.
• Collaborate with Human Resources, International Programs, Facilities Operations, and other College teams to support administrative processes, maintain accurate records, and complete assigned projects.

Join CALS in a role where your organization, communication skills, and commitment to service will make a meaningful impact. If you are a detail-oriented professional who thrives in a collaborative environment and enjoys coordinating processes that support faculty and staff success, we encourage you to apply.

Other Responsibilities

Position also provides assistance to the CALS Human Resources Office on special projects, and is currently designed to include cross-training under HR Specialists to learn HR processes. The position will also support the Dean’s office executive assistant as necessary for contingency activities and large projects.

Qualifications

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Commitment to providing responsive, professional, and customer-focused support while building positive working relationships with faculty, staff, and stakeholders.
• Proficiency with business technology tools, including Microsoft Office Suite, calendaring systems, email platforms, website administration tools, faculty excellence portal and enterprise systems such as PeopleSoft HR and PeopleSoft Financials.
• Exceptional written and verbal communication skills, with the ability to prepare clear, accurate, and professional correspondence and materials.
• Organizational skills and attention to detail, with the ability to manage confidential information, prioritize competing responsibilities, and meet established deadlines.
• Knowledge of organizational structures, processes, and relationships, with the ability to interpret information, identify needs, and provide informed recommendations.

Required License or Certification

N/A

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License Required? No

Position Classification Salary Range

$ 36,381 - $ 91,526

Salary Grade Equivalency

NC12

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Event Non Mandatory - Emergency Event

Time Limited Position

No

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

NC STATE UNIVERSITY RALEIGH, NC 27695 PHONE: [phone]