Faculty Services Administrator

Dana-Farber Cancer Institute; Boston, Northern (MA, KY); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Dana-Farber Cancer Institute is seeking an experienced administrative professional to manage Harvard Medical School appointments and related processes within the Department of Medical Oncology. You will coordinate HMS first appointments, reappointments, and promotions, maintain records, and train staff while serving as a liaison with HR and credentialing offices.

The role requires outstanding written and verbal communication, advanced MS Office skills, and strong program-management capabilities,

Qualifications

• Bachelor's degree required.
• 5 years of relevant administrative experience.
• Experience in a medical, scientific research, or technology-oriented business environment preferred.

Responsibilities

• Primary administrator of Harvard Professional Staff Appointments.
• Process HMS first appointment, reappointment and promotion materials.
• Coordinate faculty search processes and post ads; maintain records.

Skills

Excellent written and oral comms

MS Office

Program management

Attention to detail

Time management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Google Suite

Zoom

Adobe

Job description

This position's work location is fully remote with occasional time onsite as needed. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Primary administrator of Harvard Professional Staff Appointments
• Process all Harvard Medical School (HMS) first appointment, reappointment and promotion materials within the department of medical oncology. Includes, but not limited to: Research Fellow, Instructors, Assistant Professors, Associate Professors, Professors, Lecturers, etc
• Coordinate faculty search processes get approval for and post ads and maintain records
• Train new administrators on appointment process and serve as a resource on the academic process
• Work closely Faculty Affairs and HRIS
• Serve as a liaison with the medical staffing office
• Serve as a resource for request for information on providers in the BWH credentialing process and HMS appointment or promotion process
• Ensure newly credential Brigham and Women's Hospital (BWH) physicians and newly credentialed appointed Harvard appointments receive their BWH and HMS IDs
• Keep updated master files with paperwork
• Notify HMS and BWH of all terminations
• BWH Credentialing
• Provide lists and reports as asked for by DFCI’s faculty Affairs office, Drs., Mayer and anyone else. List could be of all instructors that have been at instructor level for 5 years OR all newly hired MDs
• Manage the MO CV Writer
• Strong knowledge of MS Office
• Other duties and projects as necessary

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent written and oral communication skills. Must possess strong writing and presentation skills.
• Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
• Demonstrated ability to lead initiatives to completion as well as an exemplary record of successful program management.
• Adheres to all hospital-wide standards for professional behavior, as well as cultural sensitivity and age specific competencies.
• The ability to communicate effectively with a diverse constituency, including -- senior hospital administrative staff, Division Chiefs and Administrators, research faculty at all levels, research trainees and staff, representatives of BWH DOM and colleagues.
• Must be extremely detail-oriented and possess excellent interpersonal, organizational, analytical, and problem-solving skills.
• Ability to prioritize and manage multiple tasks. Time-management, multitasking and the ability to work under pressure in a fast-paced, developing organization are essential.
• Must be pro-active, take initiative, and exhibit sound judgment.
• Ability to handle complex, confidential, and sensitive material/information in a professional manner.
• Understanding of and ability to use medical terminology.
• Initiative and ability to work well both independently and as a member of a team.
• Ability to adapt to changes in applications, policies, and procedures.

MINIMUM JOB QUALIFICATIONS:

• The role requires a bachelor's degree
• 5 years’ of relevant administrative experience.
• Experience in a medical, scientific research, or technology-oriented business environment is preferred.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$64,900.00 - $74,600.00