Faculty & Pre Award Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 60,000 - 90,000; Full time

Job summary

University of Pittsburgh seeks a Staff.Business Analyst III to provide comprehensive administrative and research support to faculty leadership and associated programs. You will coordinate calendars, meetings, and documents, assist with foundation and grant applications, and manage proposal materials in PERIS.

The role requires a Bachelor’s degree and 2 years of relevant experience, with on-campus work and full-time hours.

Qualifications

• Bachelor's degree required with 2 years of experience in staff/business analysis or related field.

Responsibilities

• Coordinate calendars, meetings, events, documents, communications, proposal materials, and recurring administrative deadlines.
• Support preparation of foundation and other grant applications by collecting and formatting institutional documents and monitoring submission requirements.
• Provide administrative support for faculty leadership on sponsored projects and act as primary liaison for the core facilities regarding grants, contracts, and University guidelines.

Skills

Analytical thinking

Attention to detail

Organizational skills

Discretion

Independent judgment

Calendar management

Stakeholder liaison

Education

Bachelor's Degree

Tools

PERIS

Job description

Supports business operations by analyzing multiple, complex requirements. Assesses current practices, collects information, and analyzes industry trends to determine organizational objectives. Designs new projects/programs and makes recommendations to improve systems. Prepares technical reports, analyzes data, and creates visualizations.

Health Sciences Core Research Facilities

Coordinates monthly billing activities with program, finance, and University administrative teams. Tracks required inputs, follows up on outstanding items, and ensures billing packages are complete and submitted on schedule. Requires excellent organizational skills, attention to detail, discretion, independent judgment, and the ability to manage multiple concurrent priorities. Provide day to day administrative support including complex calendar management, scheduling, meeting coordination, agenda preparation, distribution of meeting materials, and documentation of action items. Serve as the primary administrative liaison among faculty, students, trainees, collaborators, departmental personnel, central University offices, grants administration, finance teams, and external stakeholders. Coordinate onboarding and ongoing administrative support for graduate students, trainees, and other members of the faculty member’s research activities. Assist with preparation and submission of foundation, institutional, and other sponsored proposals in coordination with University pre award offices. Collect, organize, format, and maintain biosketches, curricula vitae, current and pending support documents, facilities and resources information, institutional attachments, letters of support, collaborator documents, and other proposal materials. Review proposal materials for completeness, formatting, consistency, and sponsor requirements. Maintain proposal calendars and communicate internal and sponsor deadlines. Assists with laboratory time keeping.

Essential Functions

Provides comprehensive administrative and research support to faculty leadership and associated academic, research, and operational programs. Serves as liaison among faculty, students, collaborators, central University offices, research administration, and operational teams. Coordinates calendars, meetings, events, documents, communications, proposal materials, and recurring administrative deadlines. Supports preparation of foundation and other grant applications by collecting and formatting institutional documents, maintaining biosketches and investigator materials, coordinating letters of support, monitoring submission requirements, and working with University pre award personnel. Provides administrative support for the faculty member’s participation as Principal Investigator, Co Principal Investigator, or Co Investigator on sponsored projects. Acts as point person for the core facilities under the Health Sciences Core Research Facilities (HSCRF) for inquiries and for team members as pertains to grants, contracts, and University guidelines. Reviews submissions for compliance and advises on administrative requirements. Prepares proposal elements and monitors proposal status. Collaborates to manage the subcontract process. Develops budgets, budget justifications, and project management plans. Works in PERIS to submit grant applications.

Physical Effort

Sitting and standing for long periods. Bending and lifting to put away supplies. Walking around campus when necessary. Working under standard office an lab lighting. Reading small print.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Business Analyst III

Job Family

Finance & Procurement

Job Sub-Family

Financial Planning & Analysis

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

2

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m.)

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable