Faculty Lifecycle Transformation Project Manager

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, prescription, dental, and VIs

Retirement savings program

Tuition benefits

Paid time off

Life and accidental death and disabil

Bus pass

Family support services

Fitness center access

Job summary

Carnegie Mellon University seeks a Project Manager to lead planning and implementation of large, cross-functional initiatives modernizing faculty lifecycle administration and academic appointments in Pittsburgh.

The role involves overseeing software implementations, Workday structure changes, and process improvements in collaboration with the Director of Faculty and Postdoctoral Operations and the Vice Provost of Faculty.

Qualifications

• Master's degree in business administration, public administration, higher education administration, information systems, project management, or a related field preferred.
• Five to eight years of experience managing complex cross-functional projects from planning through implementation.
• Experience with enterprise software implementation, organizational change, or administrative transformation.
• Project Management Professional (PMP) certification preferred, but not required.
• A combination of education and relevant experience may be considered.

Responsibilities

• Plan, monitor, and manage faculty lifecycle and academic appointment projects from implementation planning through launch and stabilization.
• Develop and maintain an integrated project plan defining scope, workstreams, milestones, schedules, resources, dependencies, decision points, and deliverables.
• Establish project governance, meeting structures, escalation paths, decision logs, and status reporting.
• Advise the sponsor and business process owner on sequencing, implementation approach, resource needs, risk mitigation, and decisions to keep work moving.
• Coordinate work across offices and stakeholders, including HR, IT, academic units, Workday partners, software vendors.
• Identify and manage risks, issues, constraints, and cross-workstream dependencies; develop corrective actions when needed.
• Coordinate requirements, data readiness, integration activities, security considerations, testing, and production readiness with SMEs.
• Create and manage budgets, forecasts, procurement activities, vendor deliverables, and resource plans.
• Plan and coordinate pilot/phased rollout, testing, cutover, training readiness, communications, and post-launch support.
• Monitor milestones, provide status reports and executive briefings, escalate barriers as needed.
• Coordinate staff and resources; set priorities, delegate tasks, monitor deliverables.
• Ensure decisions and materials are maintained in an organized, accessible manner.
• Manage implementation of new technology supporting faculty lifecycle and appointment processes.
• Coordinate changes to structures, data, workflows, and integrations; align workstreams for consistency.
• Refine requirements with business process owner as information evolves.
• Collaborate on stakeholder communications, training, change readiness, and project documentation.

Skills

Project management

Cross-functional teamwork

Stakeholder coordination

Risk management

Education

Master's degree in business administration, public administration, higher education administration, information systems, project management, or related field

Job description

Carnegie Mellon University seeks a Project Manager to lead planning and implementation of large, cross-functional initiatives modernizing faculty lifecycle administration and academic appointments in Pittsburgh.

The role involves overseeing software implementations, Workday structure changes, and process improvements in collaboration with the Director of Faculty and Postdoctoral Operations and the Vice Provost of Faculty.