Faculty Coordinator, School of Law

University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive benefits package

Tuition assistance

Athletic ticket discounts

Access to UT libraries/museums

Free UT shuttle and bus rides

Job summary

University of Texas at Austin's School of Law seeks a Faculty Coordinator to support faculty with administrative tasks, travel planning, and hiring coordination. You will prepare class materials, manage syllabi and course packets, and supervise student workers.

The role includes event logistics, liaison duties with university offices, and compliant records management. The position requires strong organizational and communication skills, independence, and attention to detail; on-site work with a

Qualifications

• Bachelor's degree required with 3+ years coordinating or administering a program.
• Excellent organizational abilities and strong oral and written communication.
• Ability to work with minimal supervision and exercise independent judgment.
• Attention to detail and problem-solving experience; professional demeanor.

Responsibilities

• Coordinate administrative support for Law School faculty (5+ members).
• Arrange travel, document preparation, and approvals; liaise with Accounting on development accounts and HR on hiring research assistants; approve timesheets for student workers.
• Coordinate creation of class materials: syllabi, packets, quizzes, exams; communicate with students as needed.
• Oversee curriculum research, create and prepare meeting materials, edit manuscripts and presentations.
• Arrange meetings and events: symposiums, conferences, and receptions; coordinate IT, A/V, catering and publicity; maintain conference calendar.

Skills

Strong organizational skills

Oral and written communication

Independent judgment

Attention to detail

Proficient computer skills

Education

Bachelor's degree

3 years coordinating/admin experience

Job description

Job Posting Title:

Faculty Coordinator, School of Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see:current/services/my-total-rewards

Purpose

Oversee and coordinate all administrative and clerical support for Law School faculty members (5 or more) under the supervision of the Director of Faculty Affairs.

Responsibilities

• Coordinate assistance for faculty, including but not limited to administrative requests, travel arrangements, document preparation and approval. Act as liaison between faculty and Texas Law Accounting to coordinate use of faculty development accounts for purchases and hires ensuring compliance with university and department rules and regulations. Act as a liaison between faculty and Texas Law Human Resources to coordinate and oversee the hiring of research assistants. Approve timesheets for student workers assigned to various faculty members.
• Coordinate creation and preparation of class materials. Coordinate the organization and administration of course materials including syllabi, course packets, quizzes, tests, and final exams. Assist with communication with students on a variety of academic needs. Act as liaison between faculty and departmental and university offices; maintain faculty files in compliance with university and department rules and regulations.
• Oversee faculty requests for curriculum research, including providing advanced media skills to finalize the resulting materials. Coordinate organization of special lectures for faculty, including creation and preparation of class materials. Prepare and edit manuscripts for publication as needed. Prepare and edit papers for presentations, speeches, and other events. Transcription when required.
• Oversee the coordination of programmatic meetings as needed, such as symposium, conferences, and other special events hosted by faculty. Act as personal contact for all visiting dignitaries, scholars, and other invited guests. Collect professional papers for events. Arrange all logistical needs, including IT, audio/visual, and catering needs. Organize all publicity for academic events, arranging for media coverage, preparing Power Point presentations, posters, flyers, and other promotional materials as needed. Maintain conference calendar and update event website.
• Other related responsibilities and functions as assigned.

Required Qualifications

Bachelor's degree and three years of experience coordinating or administering a program. Ability to work with minimal supervision and exercise independent judgment. Excellent organizational abilities and oral and written communication skills. Excellent computer skills. Attention to detail and problem-solving experience. Professional demeanor and ability to work well with a wide variety of people.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Previous administrative experience in an academic setting, faculty support experience, UT accounting and travel policy knowledge.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

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Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least