Faculty Assistant

UC Irvine; Irvine (CA); On-site; USD 40,501 - 44,386; Full time

Job summary

UC Irvine seeks a Faculty Assistant to provide comprehensive support for teaching and research in the School of Law. You will assist multiple professors with course management, research, and financial administration, while coordinating events and managing operations in a fast-paced environment.

The role requires a bachelor’s degree with 2–4 years of experience, strong MS Office skills, and exceptional communication.

Qualifications

• Bachelor’s degree and 2–4 years of experience.
• Broad knowledge of office environments and admin support needs with ability to provide executive level support in a fast-paced, dynamic environment.
• Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs.
• Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies.
• Ability to work effectively within a team environment, as well as independently.
• Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school.
• Excellent organization, time management, and written and verbal communication skills.
• Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output.
• Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment.
• Thorough working knowledge of professional grammar, spelling, and punctuation.
• Ability to perform the essential duties of the position within time constraints and through multiple interruptions.
• Ability to adjust to changing priorities and multiple demands.
• Ability to multi-task and meet aggressive deadlines.
• Ability to be forward thinking and anticipate problems and solutions.
• Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality.
• Familiarity with academic and technical legal language.
• Ability to successfully complete and adhere to the University’s FERPA training and policies.
• 1–3 years instructional, research, and administrative support with strong academic and communication skills in an academic environment

Responsibilities

• Provide comprehensive support to School of Law faculty for teaching and research.
• Direct support to law professors, course management, research, and financial administration.
• Coordinate events and manage unit operations.
• Work independently and with team in a fast-paced environment.
• Demonstrate initiative, confidentiality, good judgment, and adaptability under changing priorities.

Skills

Administrative support

MS Office Suite

Strong communication

Teamwork and independence

Discretion and confidentiality

FERPA training

Attention to detail

Multitasking under pressure

Legal/academic knowledge

Education

Bachelor’s degree

Tools

LexisNexis

Westlaw

Bluebook

Canvas LMS

KFS

Zot portal

Zot Canvas

Job description

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The University of California, Irvine School of Law is the culmination of several generations of revolutionary dreamers. Those not satisfied with the status quo who wanted to redefine, reimagine, and reinvent legal education. Celebrating its 10th anniversary in 2018, the University of California, Irvine School of Law begins its second decade a larger, stronger, more dynamic academic institution than its founders could have ever imagined.

UCI Law provides an innovative and comprehensive curriculum and prioritizes public service and a commitment to diversity within the legal profession. UCI Law students have completed more than 125,000 hours of pro‑bono work in the past decade. Forty‑six percent of UCI Law's graduates are students of color. At UCI Law, we are driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world‑renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters.

Your Role on the Team

Under the general supervision of the Faculty Support Manager, the Faculty Assistant is responsible for providing comprehensive support to School of Law faculty for teaching and research. The Faculty Assistant provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include: direct support to law faculty, course management, word processing, research, financial administration, unit operations, and event coordination. As part of the Faculty Support Team, the Faculty Assistant works both independently and in collaboration with other team members to execute tasks in an intense and fast‑paced work environment.

The Faculty Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

Total Compensation

Total Compensation: $29.40–$32.22 per hour. Benefits include medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks.

Required

• Bachelor’s degree and 2 to 4 years of experience
• Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast‑paced, dynamic environment
• Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training
• Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies
• Ability to work effectively within a team environment, as well as independently
• Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school
• Excellent organization, time management, and written and verbal communication skills
• Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output
• Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high‑pressure environment
• Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation
• Ability to perform the essential duties of the position within time constraints and through multiple interruptions
• Ability to adjust to changing priorities and multiple demands
• Ability to multi‑task and meet aggressive deadlines
• Ability to be forward thinking and anticipate problems and solutions
• Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality
• Familiarity with academic and technical legal language
• Ability to successfully complete and adhere to the University’s FERPA training and policies
• 1–3 years instructional, research, and administrative support with strong academic and communication skills who has worked in an academic environment

Preferred

• Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience
• Experience working with high‑level executives, professionals, and/or practicing attorneys; experience in legal settings or knowledge of legal studies, the legal profession, and research environments
• Working knowledge of LexisNexis and Westlaw
• Working knowledge of The Bluebook’s legal citation rules, research and statistical skills
• Working knowledge of appropriate University and agency policies and procedures
• Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, and Canvas LMS (Learning Management System)

Special Conditions

• Occasional schedule and shift assignments (i.e. weekends, evening shifts) may be adjusted to ensure adequate staffing and coverage to meet operational requirements and necessities in an efficient and orderly manner. Such changes will be made and in compliance with Article 10 of the current Teamsters Local 2010 contract.

Conditions Of Employment

• Background Check and Live Scan
• Employment Misconduct
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824‑0500 or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization.