Faculty Assistant

University of California - Irvine; Irvine (CA); On-site; USD 40,501 - 44,386; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Access to discounts and perks

Job summary

The University of California - Irvine is seeking a Faculty Assistant in Irvine, California, to provide comprehensive administrative support to School of Law faculty. The candidate will assist with teaching and research, manage courses, and provide financial administration. The ideal applicant has a Bachelor's degree, 2-4 years of experience, and excellent skills in MS Office Suite, communication, and problem-solving. A dynamic work environment with potential benefit packages like medical insurance and retirement plans is offered.

Qualifications

• 2 to 4 years of administrative support experience.
• Experience in a fast-paced, dynamic environment.
• Ability to resolve complex problems creatively.

Responsibilities

• Provide comprehensive support to faculty for teaching and research.
• Assist law professors with course management and event coordination.
• Conduct research and provide analyses for administrative issues.

Skills

Excellent computer skills

Excellent verbal and written communication

Analytical skills

Interpersonal skills

Organization and time management

Attention to detail

Ability to multi-task

Discretion and confidentiality

Education

Bachelor's degree

Tools

MS Office Suite (Outlook, Word, Excel)

LexisNexis

Westlaw

Job description

Your Role on the Team

Under the general supervision of the Faculty Support Manager, the Faculty Assistant is responsible for providing comprehensive support to School of Law faculty for teaching and research. The Faculty Assistant provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include direct support to law faculty, course management, word processing, research, financial administration, unit operations, and event coordination. As part of the Faculty Support Team, the Faculty Assistant works both independently and in collaboration with other team members to execute tasks in an intense and fast‑paced work environment.

The Faculty Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

The Faculty Assistant is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Team are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures.

The expected pay range for this recruitment is $29.40–$32.22 per hour

What It Takes to be Successful

Total Compensation

In addition to the salary range listed above, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please use the links listed on the UC Irvine website to learn more about our compensation practices and benefits.

Required

• Bachelor's degree and 2 to 4 years of experience
• Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast‑paced, dynamic environment
• Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training
• Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies. Ability to work effectively within a team environment, as well as independently
• Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school
• Excellent organization, time management, and written and verbal communication skills
• Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output
• Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high‑pressure environment
• Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation
• Ability to perform the essential duties of the position within time constraints and through multiple interruptions
• Ability to adjust to changing priorities and multiple demands
• Ability to multi‑task and meet aggressive deadlines
• Ability to be forward thinking and anticipate problems and solutions
• Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality
• Familiarity with academic and technical legal language
• Ability to successfully complete and adhere to the University’s FERPA training and policies
• 1–3 years instructional, research, and administrative support with strong academic and communication skills and experience in an academic environment

Preferred

• Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience
• Experience working with high‑level executives, professionals, and/or practicing attorneys. Experience in legal settings or knowledge of legal studies, the legal profession, and research environments
• Working knowledge of LexisNexis and Westlaw
• Working knowledge of The Bluebook’s legal citation rules, research and statistical skills
• Working knowledge of appropriate University and agency policies and procedures
• Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, and Canvas Learning Management System (LMS)

Special Conditions

• Occasional schedule and shift assignments (i.e., weekends, evening shifts) may be adjusted to ensure adequate staffing and coverage to meet operational requirements and necessities in an efficient and orderly manner. Such changes will be made and in compliance with Article 10 of the current Teamsters Local 2010 contract.

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Additional conditions that may apply include California Child Abuse and Neglect Reporting Act, E‑Verify, and Pre‑Placement Health Evaluation.

Details of each policy may be reviewed on the UC Irvine Human Resources website.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce and honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824‑0500 or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization.