Faculty and Staff Coordinator, Department of Medicine

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a full-time Faculty and Staff Coordinator to support the Department of Medicine. The role involves processing faculty appointments, maintaining files, and coordinating administrative tasks. Applicants should possess a Bachelor's Degree or extensive administrative experience and proficient skills in Microsoft Office.

Qualifications

• Bachelor's Degree or 5 years of relevant administrative experience.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills and efficient workload management.

Responsibilities

• Process and coordinate appointments, promotions, evaluations.
• Maintain departmental files and manage internal systems.
• Assist with administrative paperwork for research projects.

Skills

Microsoft Office Suite

Communication Skills

Time Management

Education

Bachelor's Degree

Tools

Downstate AE

BI

Oracle

Cactus

Job description

Faculty and Staff Coordinator, Department of Medicine

Apply now Job No: 496826
Department: MEDICINE
Local Title: Faculty and Staff Coordinator, Department of Medicine
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional, Administrative

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant / Faculty and Staff Coordinator. The successful candidate will:

• Process and coordinate appointments, promotions, evaluations and terminations for the department's faculty and staff.
• Maintain departmental files for all salaried and voluntary department personnel.
• Manage and organize the departments CAPQ and alternate route committee.
• Perform internal and external liaison role in regard to faculty issues, tracking responses to inquiries made by Chair, Faculty and other various resources.
• Assist in the continued organization of the department's administrative office.
• Perform functional relationships with all internal and external offices and departments at Downstate.
• Interact with the Department financial office for all financial matters.
• Write letters on behalf of Administrator and Chair.
• Work closely with Department chair, chiefs, administrators and Practice Plan Manager.
• Coordinate offer letters for new faculty members.
• Manage internal systems to facilitate personnel payroll changes.
• Process faculty verifications and recertification for DHSU.
• Work closely with administrator on all administrative issues.
• Work closely with UHD/COM and DHP to review, prepare and submit COM and UHD budget.
• Assist project investigators with administrative paperwork for research foundation. Coordinate Medical Board credentialing applications and reappointments.
• Perform additional duties and responsibilities as assigned by the administrator and chairman.
• Perform departmental duties while working from home on approved telecommuting days.

Required Qualifications:

• Bachelor's Degree, ORat least 5 year of administrative experience in an academic and clinical setting.
• Microsoft Office Suite proficiency (Outlook, Word, Excel, and PowerPoint, Access).
• Excellent communication skills and ability to efficiently prioritize and complete workload within time constraints.
• Or a satisfactory equivalent combination of experience, training and education to the above.

Preferred Qualifications:

• Familiarity with Downstate AE, BI, Oracle and Cactus system preferred.

Work Schedule:

Monday to Friday; 8:00am to 4:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at [phone] or via email [e-mail] .

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individualswith disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contactHuman Resources at [e-mail]

Advertised: June 09, 2025 Eastern Daylight Time
Applications close: Open until filled