Faculty Affairs Program Manager

University of Utah Health Research; Salt Lake City (UT); Hybrid; USD 41,000 - 84,000; Full time

Benefits offered by this job

Hybrid schedule

Campus location

Job summary

University of Utah Health is seeking a Faculty Affairs Program Manager to coordinate faculty operations for the Department of Internal Medicine, supporting ~500 faculty across 12 divisions. You will manage appointments, reappointments, onboarding, reviews, promotions, and records while ensuring policy compliance and accurate data management.

You will collaborate with Faculty Admin, HR, UUMG, and other partners, guiding processes and maintaining consistent procedures.

Qualifications

• Minimum Qualifications: Bachelor’s (or equivalency) + 4 years or Master’s (or equivalency) + 2 years of related work experience.
• This is a Developing-Level position in the General Professional track.
• Experience in faculty affairs administration within an academic health center, medical school, or higher education environment is preferred.

Responsibilities

• Coordinate faculty recruitment and appointment activities, track changes, and appointment actions for multiple faculty tracks.
• Prepare required documentation, Chair letters, appointment files, and electronic voting materials.
• Coordinate emeritus faculty requests per University guidelines.
• Serve as departmental liaison to Faculty Administration, HR, and other partners; monitor status and communicate updates.
• Coordinate and support faculty review, promotion and tenure processes; ensure timelines and requirements are met.
• Maintain official faculty records; ensure data accuracy and confidentiality.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service

Education

Bachelor’s degree or equivalent

Master’s degree or equivalent

Tools

Enterprise systems and databases

Job description

Details

Job Title: Operations Program Managers

Working Title: Faculty Affairs Program Manager

Career Progression Track: P00

Track Level: P2 - Developing

FLSA Code: Administrative

Patient Sensitive Job Code?: No

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: Hybrid schedule with a minimum of 3 days in office

VP Area: U of U Health - Academics

Department: 00224 - Internal Medicine Admin

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: 40815.00 to 84252.00 DOE

Job Summary

The Faculty Affairs Program Manager coordinates faculty affairs operations for the Department of Internal Medicine, one of the largest departments within University of Utah Health. Supporting approximately 500 faculty members across 12 divisions, this position manages faculty lifecycle activities, including appointments, reappointments, track changes, onboarding coordination, faculty review processes, and maintenance of official faculty records.

Working collaboratively with other Faculty Affairs team members, this position provides operational support across the full faculty lifecycle and serves as a shared resource for faculty recruitment, appointments, reviews, promotions, and faculty data management.

Serving as a key liaison for faculty, department leadership, Faculty Administration, Human Resources, the University of Utah Medical Group ( UUMG ), and other institutional partners, the Program Manager ensures compliance with University and School of Medicine policies and procedures, supports faculty processes, maintains accurate records, and provides guidance on faculty affairs matters.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Coordinate faculty recruitment and appointment activities, track changes, and appointment actions for Volunteer Adjunct, Adjunct, Clinical, Research, Tenure, Visiting, and Lecturer-track faculty. Provide support throughout the faculty hiring process, including recruitment, candidate processing, appointment preparation, and onboarding coordination.
• Prepare required documentation, Chair letters, faculty appointment files, and electronic voting materials.
• Coordinate emeritus faculty requests in accordance with University and School of Medicine guidelines.
• Serve as departmental liaison to Faculty Administration, Human Resources, Mission Based Management and other University partners regarding faculty onboarding, credentialing, and enrollment activities; monitor process status and communicate updates to faculty, divisions, and leadership.
• Coordinate and support faculty review, promotion and tenure processes, including Tenure Faculty Review ( TFR ), and Retention, Promotion, and Tenure ( RPT ) activities, ensuring compliance with departmental and institutional timelines and requirements.
• Manage annual reappointment processes for a large faculty population.
• Maintain official faculty records and ensure data accuracy, confidentiality, and compliance with institutional requirements.
• Advise faculty, administrators, and leadership on faculty affairs policies, procedures, and timelines.
• Prepare reports, queries, and faculty metrics, and data requests; communicate Faculty Affairs updates and policy changes. Analyze faculty workforce data and provide information to department leadership to support planning, compliance, and decision-making.
• Coordinate and maintain faculty affairs records, databases, and reporting systems to ensure data integrity and compliance with University and School of Medicine requirements.
• Lead or participate in process improvement initiatives, documentation development, cross-training activities, and other duties as assigned. Develop and maintain standard operating procedures to promote consistency, efficiency, and continuity across Faculty Affairs functions.
• Collaborate with Faculty Affairs team members to distribute workload, provide operational backup coverage, and ensure continuity of faculty services across recruitment, appointments, reviews, promotions, and record management functions.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Job Code: P23332

Grade: P16

Expected Pay Range: $40,815 to $84,252.00, DOE

Minimum Qualifications

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Operations Program Manager, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

• Experience in faculty affairs administration within an academic health center, medical school, or higher education environment.
• Knowledge of faculty appointment, review, promotion, tenure, and reappointment processes, preferably within the University of Utah School of Medicine.
• Exceptional attention to detail to identify discrepancies, analyze data and follow complex protocols.
• Demonstrated ability to interpret, apply, and communicate institutional policies, procedures, and guidelines.
• Strong organizational, communication, and customer service skills, with the ability to manage multiple priorities and deadlines.
• Experience maintaining data integrity, managing confidential records, and generating reports using enterprise systems and databases.
• Demonstrated ability to analyze information and coordinate complex processes involving multiple stakeholders while maintaining accuracy, professionalism, and confidentiality.

Type

Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

• https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.