Academic Program Manager

University of Utah Health; Salt Lake City (UT); On-site; USD 39,000 - 73,000; Full time

Job summary

University of Utah Health seeks an Academic Program Manager to oversee the administrative management of the Vascular Surgery Residency and Fellowship Programs. The role collaborates with program directors, faculty, and University partners to ensure compliant educational operations and strategic program development.

The successful candidate will manage budgets, recruitment, and onboarding while coordinating accreditation activities and education administration in a fast-paced academic

Qualifications

• Bachelor’s degree in a related area with three years of budget, grant, and program management experience.
• Strong communication and human relations skills.
• Ability to develop and implement policies and processes for educational programs.

Responsibilities

• Directs day-to-day administrative operations of the Vascular Surgery Residency and Fellowship Programs.
• Develops and implements strategic initiatives, new educational programs, policies, and processes.
• Coordinates administrative requirements for residency and fellowship education, including scheduling, recruitment, onboarding, and evaluations.
• Oversees recruitment, onboarding, and ongoing trainee support; serves as a resource for trainees.
• Evaluates systems and workflows to identify efficiency improvements; implements changes.
• Acts as a central liaison among division leadership, faculty, trainees, GME, and university offices.
• Monitors program performance and coordinates quality improvement initiatives.
• Plans and coordinates meetings, conferences, and interviews to support residency operations.

Skills

Budget management

Program management

Administrative leadership

Stakeholder coordination

Communications

Education

Bachelor’s degree in related area

Master’s degree in healthcare/business/education (preferred)

Job description

Details

Open Date 09/02/2026

Requisition Number PRN46100B

Job Title Academic Program Manager

Working Title Academic Program Manager

Career Progression Track E

FLSA Code Executive

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

VP Area U of U Health - Academics

Department 00917 - Vascular Surgery Development

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 72700

Close Date 12/02/2026

Job Summary

The program manager is responsible for the overall administrative management and strategic support of the Vascular Surgery Residency and Fellowship Programs. This position oversees administrative aspects of program operations, budgets, personnel, accreditation-related activities, educational administration, recruitment, and program development in collaboration with program directors, faculty, department leadership, and University partners. The program manager ensures programs operate effectively, comply with institutional and national accreditation educational requirements and standards, and supports the division’s academic, clinical, and organizational goals.

The successful candidate will provide leadership in developing and implementing policies, procedures, systems, and processes that improve program effectiveness, trainee experience, operational efficiency, and quality, and serves as a primary administrative liaison between the vascular surgery educational leadership, department leadership, the office of Graduate Medical Education, faculty, trainees, and other internal and external stakeholders.

This position does not provide direct patient care.

Responsibilities

1. Program Administration: Directs the day-to-day administrative operations of the Vascular Surgery Residency and Fellowship Programs, ensuring effective coordination of educational, personnel, and organizational activities.
2. Program Development and Strategy: Works with program directors, faculty, and departmental leadership to develop and implement strategic initiatives, new educational programs, policies, and processes that advance program and departmental goals.
3. Graduate Medical Education Administration: Coordinates administrative requirements related to residency and fellowship education, including program documentation, scheduling, meetings, recruitment, trainee onboarding, evaluations, and compliance with applicable University and GME requirements.
4. Recruitment and Trainee Support: Oversees the administrative aspects of resident and fellow recruitment, selection, onboarding, orientation, and ongoing program support. Serves as an administrative resource for trainees and facilitates resolution of program-related concerns.
5. Process Improvement: Evaluates program systems, workflows, and outcomes to identify opportunities for improved efficiency, service, communication, and trainee experience. Develops and implements process improvements as appropriate.
6. Stakeholder Coordination: Serves as a central administrative liaison among the vascular surgery division, program leadership, faculty, trainees, GME , departmental and University offices, and other stakeholders to ensure effective communication and continuity of operations.
7. Program Evaluation and Quality Improvement: Monitors program performance and stakeholder feedback, identifies areas for improvement, and coordinates initiatives designed to strengthen educational quality, operational effectiveness, and trainee satisfaction.
8. Meetings and Events: Plans and coordinates program meetings, conferences, recruitment activities (i.e. interviews), educational events, and other activities necessary to support residency and fellowship operations.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Master’s degree in healthcare administration, business administration, public administration, education, or a related field.
• Experience in graduate medical education, academic medicine, healthcare administration, or a surgical specialty.
• Experience administering surgical or medical residency and/or fellowship programs.
• Familiarity with accreditation and compliance requirements applicable to graduate medical education.
• Demonstrated experience with process improvement, program development, and strategic planning.
• Experience working effectively with physicians, faculty, trainees, and senior leadership.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.