Faculty Affairs Coordinator

University of Southern California; Glendale (CA); On-site; USD 61,000 - 87,000; Full time

Benefits offered by this job

Health benefits for staff and family

Tuition benefits for staff and family

Professional Development classes

Central Los Angeles location with easy

Commuter benefits

Job summary

The Senior Faculty Affairs Coordinator at the USC Marshall School of Business provides essential support across the faculty employee life cycle. Reporting to the Associate Director for Faculty and Academic Affairs, you will collaborate with the Dean, Vice Deans, Chairs, and central offices to administer programs, policies, and procedures.

This role involves handling faculty data, payroll changes, confidential files, and special initiatives, with a focus on accuracy and discretion.

Qualifications

• Bachelor's degree required; 3+ years of experience in faculty/human resources or related area.
• Excellent written and oral communication skills; highly organized and self-motivated.

Responsibilities

• Provide administrative and HR support for faculty life cycle, including hiring, tenure, and promotions.
• Maintain core faculty data across systems (e.g., FAM and USC Workday) with confidentiality.
• Coordinate changes to faculty payroll processes in partnership with Marshall Business Affairs and payroll.
• Maintain confidential files related to faculty misconduct and sensitive issues.
• Assist in developing and executing new faculty-related initiatives.
• Serve as a primary contact for faculty inquiries and communications.
• Generate and analyze faculty data reports and assist in data presentations.
• Perform other duties as assigned.

Skills

Microsoft Office

Communication skills

Organizational skills

Education

Bachelor's degree

Master's degree

Tools

USC Workday

Job description

Senior Faculty Affairs Coordinator

USC Marshall School of Business

Office of the Vice Dean for Faculty and Academic Affairs

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," comprised of the faculty, students, staff, alumni and parents that make our university a world-class research institution.

The Senior Faculty Affairs Coordinator at the USC Marshall School of Business provides a range of complex services supporting the faculty employee life cycle. The Sr. Faculty Affairs Coordinator supports all faculty-related programs, policies, and procedures.

This position supports the Vice Dean for Faculty and Academic Affairs and works closely with the Dean, Vice Deans and Department Chairs, and interacts regularly with central university offices, Marshall Business Affairs, and the Marshall academic units. This position is part of a small team that provides a broad range of administrative and project functions that vary in complexity, with minimal supervision. This position administratively reports to the Associate Director for Faculty and Academic Affairs.

Key Responsibilities:

• Performs a range of administrative and human resources-related functions for faculty and maintains functional oversight of faculty hiring, tenure, and promotions.
• Manages core faculty data and documents across critical record-keeping systems, including FAM and USC Workday. Ensures data confidentiality and appropriate document retention.
• Manages and coordinates changes to faculty payroll processes in close partnership with Marshall Business Affairs, central payroll, and other relevant units.
• Assists the Vice Dean of Faculty and Academic Affairs and human resources with maintaining and managing confidential files related to faculty misconduct and other sensitive issues.
• Assists the Vice Dean of Faculty and Academic Affairs and other Marshall leaders in developing and executing new and/or special faculty-related initiatives.
• Coordinates communications with faculty and serves as a key point of contact for all faculty inquiries.
• Generates and analyzes reports on faculty-related data and assists in faculty data presentations.
• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Job Qualifications:

Minimum Education: Bachelor's degree

Minimum Experience: 3 years

Minimum Field of Expertise: Ability to work independently with minimal to no direct supervision or guidance. Experience with and understanding of faculty-related processes (e.g., tenure, sabbaticals). Extremely organized and self-motivated. Experienced in Microsoft Office. Excellent written and oral communication skills.

Preferred Education: Master's degree

Preferred Experience: 5 years

Preferred Field of Expertise:

• Leadership experience.
• Familiarity with faculty salary systems and contract administration.
• Understanding of the university's faculty and culture. Passion for higher education.
• Experience coordinating large-scale academic events and faculty-facing initiatives.
• Demonstrated ability to collaborate across multiple administrative units (HR, Provost, IT, Payroll).

Anticipated Hiring Range:

The budgeted hourly range for this position is$43.90 - $52.08 - $62.51. When extending an offer of employment, the University of Southern California considers factors such as the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Why join the USC Marshall School of Business?

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country's top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.

USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.

For more information on the USC Marshall School of Business, visit:

www.marshall.usc.edu.