Position Management Specialist

The University of Georgia

Athens (GA)

On-site

USD 60,000 - 64,000

Full time

6 days ago

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Job summary

The University of Georgia is seeking a Position Management Specialist to support posting and position requests in collaboration with the Position Management & Recruitment Coordinator. You will assist with onboarding for FMD employees and maintain accurate records throughout the hiring process.

Responsibilities include coordinating job postings, helping with offer letters, and providing general HR support across FMD. Strong MS Excel/Word skills and confidentiality are essential.

Qualifications

High school diploma or equivalent and 2 years of related experience.
2 years experience in a HR or position management.
Experience with UGAjobs, OneUSG Connect, and other UGA payroll and hiring systems.

Responsibilities

Review vacated positions and determine if evaluation or modification is needed.
Submit position evaluations or modifications in prep for posting.
Assist in creating appropriate job descriptions.
Timely creation of job postings in UGAjobs.
Assist departments in adding search committee members to postings.

Skills

HR experience

Position management

Data interpretation

Communication

Education

High school diploma or equivalent

Tools

MS Excel/Word

Job description

Posting Details
Posting Details
Posting Number S15610P Working Title Position Management Specialist Department FMD-Human Resources General About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday – Friday 8:00 a.m. to 5:00 p.m.
Some nights and/or weekends may be required to meet the needs of the business.
Advertised Salary $60,000 - $64,000 Posting Date 08/17/2026 Open until filled Yes Closing Date Proposed Starting Date 10/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Position Information
Classification Title Human Resources Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications

2 years experience in a HR or position management
Experience with UGAjobs, OneUSG Connect, and other UGA payroll and hiring systems

Position Summary
The Position Management Specialist is primarily responsible for working with departments and the Position Management and Recruitment Coordinator to ensure the timely and accurate processing of job postings and position requests. The Position Management Specialist will work with University HR and FMD to provide support in the onboarding process of all new FMD employees and keep accurate and up-to-date records pertaining to the hiring process. The Position Management Specialist will also provide support to the FMD HR Office as needed for special projects and departmental goals.
Knowledge, Skills, Abilities And/or Competencies

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.
Ability to analyze complex information, define and solve problems, and accurately draw appropriate conclusions.
Demonstrates excellent organizational skills and be able to work effectively in a fast paced environment while prioritizing multiple tasks.
Detail Oriented
Ability to work independently as well as in a team environment.
Proficiency is MS Excel/ Word
Ability to maintain and uphold confidentiality
Ability to understand and work within HCM systems (UGAJobs, OneUSG Connect)

Physical Demands

Work at a computer for extended period of time
Travel to and inside campus buildings
Bend and squat for filing

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities

Duties/Responsibilities
Job Postings

Review all vacated positions and work with the Position Management & Recruitment Coordinator to determine if an evaluation or modification is needed.
Submit position evaluations or modifications in preparation for posting
Assist in creating appropriate job descriptions
Timely creation of job postings in UGAjobs
Assist departments in adding search committee members to existing job postings
Keep up to date and accurate records of FMD job posting information
Create hiring folders and distribute to Hiring Managers

Percentage of time 40 Duties/Responsibilities

Hiring & Onboarding

Review and approve FMD offer letters submitted by departments, and assist with offer letter creation.
Prepare Hiring Proposals for submission within UGAjobs
Submit appropriate documentation to Hiring Proposal when needed, including salary actions and justifications.
Assist candidates with background check requirements/questions
Confirm start date and work with FMD departments to ensure a smooth and positive onboarding experience
Prepare new hire paperwork and work with the HR Assistant to ensure timely and accurate creation of personnel folders.

Percentage of time 40 Duties/Responsibilities

General HR Duties

Serve as HR Representative on FMD interview panels as needed
Assist in the planning and implementation of FMD Job Fairs
Respond to helpdesk position management inquires
Provide excellent customer service to all FMD and UGA employees.
Cross-train with other functional areas within FMD HR to provide back-up
Assist with various needs and special projects within FMD HR; administration of FMD HR’s helpdesk ticket system including but not limited to reporting, data analysis, developing, and modifying

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Hanna Crawford Recruitment Contact Email hanna.dockery@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Please describe your experience in Human Resources including job duties, responsibilities, and the number of years in each position. (Open Ended Question)

Applicant Documents

Required Documents