FACULTY ADMINISTRATIVE ASSISTANT

SPEROS; Tampa (FL); Hybrid; USD 28,000 - 43,000; Full time

Job summary

Moffitt Cancer Center in Tampa, FL is seeking a Faculty Administrative Assistant to support leadership and faculty with complex administrative tasks, manage calendars, coordinate travel, meetings, and prepare documents.

The role requires strong Microsoft Office skills, ability to handle confidential information, and excellent written and verbal communication. You will maintain CVs, process leave requests and assist with tumor boards in a fast-paced academic healthcare setting.

Qualifications

• Intermediate proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Coordinate calendars, scheduling and paid time off for Leadership, Faculty and APPs.
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Manage schedules, arrange appointments and itineraries for leadership and faculty.
• Coordinate meetings, travel, conference calls and prepare non-routine documents and reports.
• Produce quality meeting minutes and maintain CVs for Faculty/Physicians.

Skills

Calendar management

Communication

Microsoft Office

Education

High School Diploma or GED

Associate's Degree (preferred)

Tools

Microsoft Office

Excel

PowerPoint

Job description

## FACULTY ADMINISTRATIVE ASSISTANTApply: Onsite: Clinical Support Building: Full time: Posted Today: R-4061### Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.### As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.**Summary**The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports, spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex data. This position facilitates department meetings. and produces quality meeting minutes, if applicable. Maintains Faculty/Physician CV up to date. Produces invoices and submits expense reports within a timely manner. Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements. Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies. Coordinates pager and attending coverage requests/modifications and may ensures proper cancellation of clinics. May provide assistance and coordination with the preparation of tumor boards. Other duties as assigned by appropriate leadership.**Minimum Education Level:** High School Diploma/GED **Preferred Education Level:** Associate's Degree**Minimum Experience:**Two (2) years' administrative support experience in an office setting.Preferred experience in a healthcare, research and/or academic setting.**Training Required:*** Intermediate proficiency with Microsoft Office applications (Word, Excel, PowerPoint).* Ability to coordinate calendars, scheduling and paid time off for Leadership, Faculty and APP's.* Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.* Must be able to collaborate with other administrators and support team members, management and internal/external customers on a regular basis.* Ability to organize and prioritize workflow.* Self-motivated with ability to prioritize multiple tasks under tight deadlines with little oversight to ensure accurate and high-quality deliverables.* Able to handle confidential information.* Strong critical thinking skills, acting proactively and independently.* Must know how to track and process paid time off requests for faculty and APP's.* Demonstrates strong written and communication skills.**Salary Range**$20.64 - $31.47*Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.*