Facility Operations Specialist

Quality Control Specialist - Pest Control; Irving (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading educational institution seeks a Facilities Operations Specialist to oversee building management and daily operations. The role involves coordinating maintenance, ensuring compliance with safety standards, and managing logistics for events. Candidates should possess a relevant degree and demonstrate strong organizational and communication skills.

Benefits

Comprehensive medical and dental insurance

Health savings account with generous contributions

Tuition subsidy for employees and family members

Generous paid time off plans

Employee assistance program (EAP)

Qualifications

• Bachelor's degree in a relevant field required.
• Some experience in related fields preferred.
• Proficient communication, professionalism, and time management skills necessary.

Responsibilities

• Oversees daily building operations and maintenance.
• Coordinates with maintenance teams and service providers.
• Manages building security and compliance with safety regulations.

Skills

Communication

Professionalism

Time Management

Commitment to Quality

Flexibility

Education

Bachelor's degree in facilities management, project management, business operations, or related field

Job description

The Indiana University School of Education is known for preparing reflective, caring, and skilled educators who make a difference in the lives of their students in Indiana, throughout the United States, and around the world. Our graduates are regularly named the best teachers in the state for their innovative and creative approaches to educating students, and we prepare one third of the state's teachers. With 23 Indiana Teacher of the Year recipients, 197 Lilly Endowment fellowship winners, and nationally ranked online professional development and degree programs, the School of Education is a leader in the field and has a tremendous impact on education in the state.
Join us! We believe in the power of education, and the work we do here is changing lives in schools and communities throughout the state, the country and the world.

Job Summary

The Facilities Operations Specialist serves as a building manager for the Wright Education Building.
Department-Specific Responsibilities

• Oversees all daily building operations including oversight of mail, safety and emergency management, building management and maintenance and facilities projects.
• Coordinates with all maintenance teams, service providers and emergency personnel to maintain facility standards.
• Oversees all mail and shredding services for the building.
• Coordinates with all IU offices such as custodial, inspections, university architect offices and service vendors to coordinate small- and large-scale building projects.
• Creates and manages maintenance schedules and plans for preventative maintenance.
• Manages building security and access controls, including key management.
• Maintains and updates emergency response plans, including scheduling regular training and emergency preparedness meetings and leading the school's emergency response team.
• Ensures building compliance with fire safety, environmental health and occupational safety regulations.
• Coordinates space management including preparing annual inventory reports and biennale capital asset inventory, maintains updated floor plans and room assignments.
• Manages logistics for school events which may include set up and breakdown.
• Manages budget and track expenses for facility related maintenance and/or projects.

General Responsibilities

• Manages building operations and maintenance such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
• Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
• Prepares estimates for repairs and ensures building maintenance falls within allocated budget with an emphasis on cost-containment.
• Participates in all aspects of project development, budget, implementation, and completion.
• Participates in an on-call rotation to cover emergency situations.
• Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed.
• May provide guidance to non-exempt Licensed & Skilled Trades staff.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• Bachelor's degree in facilities management, project management, business operations, or related field

WORK EXPERIENCE
Preferred

• Some experience in facilities management, project management, business operations, or related field

SKILLS
Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Core
FLSA: Exempt
Job Function: Engineering, Trades & Facility
Job Family: Facility Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.