Facility Operations Coordinator - College of ACES, Extension Administration

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

The University of Illinois Urbana-Champaign seeks a Civil Service Facility Operations Coordinator to oversee the operation, maintenance, and security of multiple Extension facilities, including the Doris Kelley Christopher Illinois Extension Center. You will manage space, coordinate remodeling, maintenance work orders, and budget for project scopes, ensuring ADA accessibility and energy efficiency.

This is a full-time role reporting to the Assistant Director, SPI, with start date as soon as

Qualifications

• High School Diploma or equivalent.
• Two years of combined college coursework, training, or experience in facility operations or related field.
• Knowledge of building operations, maintenance coordination, and safety practices.
• Proficiency with Windows, MS Excel, MS Word; basic AutoCAD skills desirable.

Responsibilities

• Manage facilities space and coordinate custodial, grounds, and maintenance activities.
• Plan remodeling projects and communicate scope to internal teams and contractors.
• Oversee inventory, equipment lifecycle, and records; maintain budgets for projects.
• Ensure ADA accessibility and coordinate energy efficiency initiatives.
• On-call support for emergencies and liaison with campus safety and responders.

Skills

Communication

Coordination

Stakeholder management

Project planning

Problem solving

Team collaboration

Education

High School Diploma or equivalent

College coursework in facility management / operations

Associates degree or vocational training in related field

Work experience in building operations / maintenance coordination

Tools

AutoCAD

Windows / MS Excel / MS Word

Email / Web browser / Graphics software

Job description

College of ACES, Extension Administration

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story.

Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Reporting directly to the Assistant Director, Strategy, Planning, and Implementation (SPI), and working collaboratively with the Director of Operations of the College of ACES, responsible for the effective management, operation, and security of multiple facilities of University of Illinois Extension, including but not limited to the Doris Kelley Christopher Illinois Extension Center. Serves as the primary facility's point of contact and operational lead, and coordinates maintenance and remodeling activities.

Duties & Responsibilities

• Facilities Space Management
  • Coordinate with University Facilities & Services (F&S) regarding custodial services.
  • As assigned, prepare workspace for incoming staff.
  • Responsible for planning and coordinating remodeling, custodial, grounds, housekeeping and related maintenance activities within facilities which may involve institutional employees or outside contractors.
  • Responsible for the identification and initiation of maintenance and repair activities for the University of Illinois Extension facilities, including but not limited to the Doris Kelly Christopher Illinois Extension Center.
  • Identify scope of work for facilities and communicate to crafts and trades and/or outside contractors for quote.
  • Plan/Coordinate/Schedule approved work and maintain budget for the project scope; coordinate budget with the Assistant Director, SPI, and Associate Director, Budget, Finance, and Workforce Development.
  • Provide periodic and annual reports on operations of the University of Illinois Extension facilities and budget recommendations.
  • Assist building occupants with needs and assists in developing plans of action to meet their physical facility requirements.
  • Prepare recommendations for improvements of facilities necessary for efficient operation.
  • Coordinate use of seminar and conference rooms and other areas if existing staff is not available.
  • Provide support for all University of Illinois Extension units that pertain to maintenance, space, and remodeling efforts at all owned/leased facilities within Illinois.
  • Assist Assistant Director, SPI, in the space management of University of Illinois Extension facilities on campus.
  • Approve University of Illinois Extension building outages (both emergency and scheduled) and communicate with the building occupants.
  • Ensure facilities operations support the Doris Kelley Christopher Illinois Extension Center’s role as a high-visibility, donor-supported, and public-facing facility, including readiness for meetings, events, and visits.
  • Coordinate with campus units on energy efficiency, sustainability initiatives, and responsible use of utilities.
  • Assist in ensuring facilities meet ADA accessibility requirements and coordinate modifications or accommodations as needed.
• Physical Inventory Management
  • Responsible for key management.
  • Maintains inventory of university property in coordination with Extension’s assigned inventory manager.
  • Responsible for maintenance, repairs, work orders, and installation of equipment.
  • Work with Procurement Official to complete the Biennial Physical Inventory of Equipment for University of Illinois Extension.
  • Maintain accurate physical and digital records related to inventory, warranties, service contracts, inspections, and equipment lifecycle using University-approved systems.
• Safety Management/Other
  • Schedule and perform annual fire safety inspections with Champaign and Urbana Fire Departments for facilities located in Champaign or Urbana proper.
  • Provide support in the development of plans regarding security and safety of University of Illinois Extension facilities.
  • On Call 24/7 to handle emergency calls. This sometimes results in coming into the office and/or calling appropriate repair personnel.
  • Assist in the development, maintenance, and communication of emergency preparedness and continuity-of-operations plans for Extension facilities.
  • Serve as a liaison with emergency responders, law enforcement, and campus safety officials during incidents impacting Extension facilities.
  • Performs other duties as assigned.

Minimum Qualifications

High School Diploma or equivalent.

Any one or combination totaling two (2) years (24 months) from the categories below:

college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

60 semester hours or an Associate’s Degree equals one (1) year (12 months)

training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

Preferred Qualifications

Working knowledge with technical and/or mechanical systems and services.

Working knowledge of custodial, grounds and housekeeping operations.

Basic understanding of structural, electrical, mechanical and security systems.

Basic schematics reading ability.

Computer skills and familiarity with Windows, MS WORD, MS EXCEL, AutoCAD, email, web browser and graphics software.

Knowledge, Skills And Abilities

• Ability to communicate effectively, produce reports and willingness to learn.
• Ability to coordinate work of others and to follow up on projects.
• Ability and desire to provide quality support service; service oriented and willingness to assist others.
• Ability to think creatively, proactively, and identify innovative solutions to facilities challenges.
• Honest, dependable and result oriented with ability to perform with minimal supervision.
• Strong interpersonal skills and ability to work effectively with stakeholders, including faculty, staff, administrators, contractors, and visitors.
• Ability to manage competing priorities in a fast-paced, service-oriented environment.
• Ability to lead through influence and coordinate cross-functional teams and vendor relationships.

Appointment Information

This is a 100% full-time Civil Service 2378 - Facility Operations Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for the position is $55,000 - $65,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on October 2, 2026.

For further information about this specific position, please contact [e-mail]. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].