Facility Manager

C&W Services (S); Costa Mesa (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

C&W Services (S) is seeking a Facility Manager to lead and manage the facilities organization at a Northern California location. You will handle day-to-day operations, tenant relations, and ensure adherence to policies, safety, and quality programs in alignment with client objectives.

The role requires 5–7 years of relevant experience in commercial buildings, familiarity with CMMS/Work Order Management, and strong financial management skills.

Qualifications

• Bachelor's degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required
• A minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management experience required
• Experience with leasing, construction, engineering and all facets of property operation and building management preferred
• Experience with critical system environments desired
• Experience in development and implementation of programs to drive out cost inefficiencies preferred; CMMS/Work Order Management experience preferred

Responsibilities

• Oversee day-to-day operations of the facility(ies) or campus in line with policies and client directives
• Manage contracts to ensure timely reviews and proper pricing; verify invoices
• Supervise maintenance programs for interior and exterior conditions
• Respond promptly to tenant requests and oversee contract program implementations
• Maintain and ensure timely completion of site documentation and reports
• Prepare, review, and approve budgets, expenditures and purchase orders
• Coordinate annual budget preparation, quarterly reforecasts, and business plans
• Assist in developing capital budgets and five-year maintenance plans
• Collect, analyze and report data to assess facility management objectives
• Hire, train and motivate facility personnel and conduct performance evaluations
• Ensure compliance with insurance requirements and coordinate all claims as required

Skills

Communication proficiency

Technical proficiency

Problem solving/analysis

Leadership

Teamwork orientation

Relationship management

Financial management

Education

Bachelor's degree in Facilities Management or related field

Tools

CMMS/Work Order Management

Yardi

Building Management Systems

MS Office Suite

Job description

Job Title

Facility Manager

Job Description Summary

The purpose of this position is to provide leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. The Facilities Manager is charged with the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. An emphasis of this role is placed on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives. This position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operations.

Job Description

MUST BE LOCATED IN NORTHERN CALIFORNIA

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Ensure the day-to-day operations of the facility(ies) or campus, including custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directives
• Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Respond positively and promptly to requests from building tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA's)
• Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as required
• Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.
• Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans
• Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives
• Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff
• Thoroughly familiar with the management contract and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required

KEY COMPETENCIES

1. 1. Communication Proficiency (oral and written)
2. 2. Technical Proficiency
3. 3. Problem Solving/Analysis
4. 4. Leadership
5. 5. Teamwork Orientation
6. 6. Relationship Management
7. 7. Financial Management

IMPORTANT EDUCATION

• - Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required

IMPORTANT EXPERIENCE

• - A minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management experience required
• - Experience in leasing, construction, engineering and all facets of property operation and building management preferred
• - Experience with critical system environments desired
• - Experience in the development and implementation of programs to drive out cost inefficiencies preferred- CMMS/Work Order Management experience preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• - Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications preferred
• - Ability to read and understand construction specifications and blueprints
• - Proficient in understanding management agreements and contract language
• - Excellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint)
• - Strong discipline of financial management including financial tracking, budgeting and forecasting
• - Knowledge of Financial Systems (Yardi a plus)
• - Skilled in Building Management Systems maintenance and monitoring

WORK ENVIRONMENT

This job operates in a professional office environment. This role routi