Facility Coordinator-4

PAE Government Services Inc.; New York (NY); On-site; USD 60,614,000 - 61,992,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Paid time off

401(k) matching

Educational reimbursement

Parental leave

Stock purchase plan

Tax-saving options

Disability insurance

Life insurance

Pet insurance

Job summary

PAE Government Services Inc. is seeking a Facility Coordinator to support day-to-day facilities operations across a multi-site NYC office portfolio under an Integrated Facilities Management contract.

The role acts as the central administrative hub between occupants, service providers, building management, and the IFM team to ensure efficient service delivery and a high-quality workplace experience in a fast-paced environment.

Qualifications

• 2+ years in facilities coordination or workplace operations (office environment preferred).
• Experience working within an IFM, corporate real estate, or outsourced facilities model.
• Proficiency with CMMS systems and Microsoft Office (Outlook, Excel, Word).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Facilities Operations & Coordination – Serve as the primary point of contact for facilities service requests, coordinating work orders across hard and soft services.
• Coordinate planned and reactive maintenance activities with technicians, vendors, and building management; support MAC activities.
• Vendor & Contractor Management – Coordinate access, scheduling, and oversight for third-party vendors and subcontractors; ensure documentation is submitted.
• Client & Occupant Support – Provide professional, customer-focused support to office occupants and client representatives; communicate service updates.
• Administrative & Reporting Support – Maintain records for work orders, asset data, maintenance logs, and compliance documentation; assist with monthly reporting and budgeting tasks.
• Compliance, Safety & Standards – Support compliance with NYC codes, building rules, and client policies; assist with safety programs and inspections.

Skills

Facilities coordination

Microsoft Office

Communication

Organizational skills

Tools

CMMS

Office Suite

Job description

The Facility Coordinator supports day-to-day facilities operations within a multi-site office portfolio under an Integrated Facilities Management (IFM) contract. This role acts as the primary administrative and coordination hub between occupants, service providers, building management, and internal IFM team, ensuring efficient service delivery, compliance, and a high-quality workplace experience in a fast-paced NYC office environment.

Key Responsibilities

• Facilities Operations & Coordination – Serve as the primary point of contact for facilities service requests, coordinating work orders across hard and soft services. Triage, assign, track, and close work orders using a Computerized Maintenance Management System (CMMS).
• Coordinate planned and reactive maintenance activities with technicians, vendors, and building management. Support move/add/change (MAC) activities including furniture moves, space reconfigurations, and workstation setups. Monitor service delivery against SLAs and KPIs, escalating issues as needed.
• Vendor & Contractor Management – Coordinate access, scheduling, and oversight for third-party vendors and subcontractors. Verify completion of work and ensure documentation (service reports, close-out photos, permits) is submitted. Assist with vendor onboarding requirements, including COIs, safety documentation, and building compliance.
• Client & Occupant Support – Provide professional, customer-focused support to office occupants and client representatives. Communicate service updates, outages, and planned work effectively to stakeholders. Support workplace experience initiatives and continuous improvement efforts.
• Administrative & Reporting Support – Maintain accurate records for work orders, asset data, maintenance logs, and compliance documentation. Assist with monthly reporting, metrics tracking, and service reviews. Support budget tracking, invoice review, and purchase order processing as required by the IFM contract.
• Compliance, Safety & Standards – Support compliance with local NYC codes, building rules, and client policies. Assist with safety programs, inspections, and corrective action tracking. Ensure adherence to IFM procedures, SOPs, and change management processes.
• Other duties as assigned by Manager or Supervisor.

Required Qualifications

• 2+ years of experience in facilities coordination, property management, or workplace operations (office environment preferred).
• Experience working within an IFM, corporate real estate, or outsourced facilities model.
• Proficiency with CMMS systems and Microsoft Office (Outlook, Excel, Word).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Preferred Requirements

• Customer-service mindset with a professional demeanor.
• Familiarity with NYC office building operations and vendor coordination.
• Ability to work independently while supporting a broader IFM team.
• Basic understanding of building systems (HVAC, electrical, plumbing) sufficient to route and coordinate work.
• Experience supporting SLA/KPI-driven contracts.
• Comfortable working across multiple office locations.

Other Attributes

• On-site role supporting one or more office buildings in New York City.
• Occasional flexibility required for early mornings, evenings, or weekend coordination during critical activities.

Compensation Details

$21.46

Benefits Overview

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

Original Posting

02/02/2026 - Until Filled

Equal Opportunity Employer Statement

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please complete our Accommodation Request. Requests for accommodation will be considered on a case-by-case basis.

Please note any communication requesting any amount of money in exchange for employment with Amentum is fraudulent. Amentum personnel will always send email from an identifiable corporate account (ending in @amentum.com) and never from a public email account like Yahoo!, Google, Gmail, or Hotmail. If you are contacted regarding a fraudulent employment proposal, we encourage you to alert your local law enforcement agency/police authority.

If you need assistance, please reach out to [e-mail].

For more than 100 years, Amentum has tackled the world’s toughest challenges to deliver agile and steadfast solutions to the U.S. government and its allies. With more than 50,000 employees on all seven continents and in more than 60 countries, Amentum delivers a broad range of operational support services to meet the critical needs of our clients. Our headquarters are in Chantilly, VA. Find us online at https://www.amentum.com/.

Welcome back! We encourage you to check on the status of your current job applications with us. You can also search for a list of our current job openings and see if there are any new positions that might be a good fit for you.