Facility Coordinator

Aristocrat; Seattle (WA); Hybrid; USD 49,000 - 91,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with employer matching

Paid time off

Job summary

Aristocrat seeks a Facility Coordinator to ensure seamless operation of the Seattle office, supporting the team and subtenants. The role is full-time with a hybrid work structure, on-site three days a week in Downtown Seattle.

You will lead maintenance, coordinate vendors, and liaise with landlords to keep facilities safe and efficient. The ideal candidate has strong organizational skills, experience with facility systems beyond basic office ops, and the ability to manage multiple open items

Qualifications

• 3+ years in facility coordination or office operations.
• Experience with landlords or property managers.
• Able to coordinate vendors, invoices and quotes.
• Proficient in facility management software and MS Office.

Responsibilities

• Act as main on-site contact for daily facility operations.
• Monitor building systems; flag issues promptly.
• Lead work orders and maintain maintenance records.
• Coordinate PM schedules with manufacturers and codes.
• Liaise with landlord, property management and subtenants.
• Source and coordinate vendors/subcontractors for maintenance.

Skills

Facility coordination

Vendor management

Project coordination

Vendor invoices

Communication

Office operations

Education

FMP or equivalent

Tools

Cove

Yardi

Corrigo

ServiceNow

Job description

Aristocrat stands as a world leader in gaming content and technology. We promote a culture where innovation, collaboration, and quality are central. Our goal is to bring joy to life through play. We seek a Facility Coordinator who shares our enthusiasm for delivering remarkable experiences. This role plays a key part in ensuring the Seattle office functions seamlessly while providing dedicated support to our team and subtenants.

In the role of Facility Coordinator, you will play a key part in our operations, promoting efficiency and maintaining premier standards within our workplace. Your skill in successfully putting solutions into practice and thoroughly leading everyday activities will make you a vital contributor to our team. This opportunity offers a chance to be part of an energetic company that values your organizational capabilities, persistence, and shown success in a fast-paced setting. If you are ready to take on a position combining technical knowledge and people skills, we want to hear from you!

What You'll Do

• Act as the main on-site contact person for all daily facility operations.
• Monitor building condition and systems (HVAC, plumbing, electrical, life safety) and flag issues promptly.
• Conduct regular facility inspections to ensure safety, cleanliness, compliance, and operational efficiency.
• Lead and respond to all work orders in a timely manner; maintain accurate maintenance records.
• Track supply inventory and procure materials as needed for routine upkeep.
• Act as the day-to-day liaison with the building's landlord and property management team.
• Communicate building issues, service requests, and access needs clearly and professionally.
• Follow up on open items, ensure timely resolution, and advance to leadership when needed.
• Act as the main point of contact for subtenants renting parts of our space.
• Handle subtenant service requests, maintenance issues, and day-to-day concerns in a professional and responsive manner.
• Source, schedule, and coordinate qualified vendors and subcontractors for maintenance and repair needs.
• Coordinate preventative maintenance (PM) schedules in line with manufacturer recommendations and applicable codes.
• This position is full-time with a hybrid work structure, operating on-site 3 days per week in Downtown Seattle.

What We're Looking For

• More than 3 years of proven experience in a facility coordinator, property coordinator, or office operations position.
• Experience collaborating with landlords, property managers, or building management teams.
• Comfortable being a great partner both up (landlord, leadership) and down (vendors, subcontractors, subtenants).
• Strong organizational skills; able to lead multiple open items and priorities simultaneously.
• Clear, professional written and verbal communication.
• Experience coordinating vendors and reviewing invoices or quotes.
• Proficiency with work order or facility management systems (e.g., Cove, Yardi, Corrigo, ServiceNow, or similar) and standard office software.
• Experience supporting subtenants or leading a multi-occupant commercial space.
• Familiarity with commercial office building operations and building system basics (HVAC, electrical, plumbing).
• Facilities Management Professional (FMP) or similar certification recommended.

Why Aristocrat?

Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We're a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play.

We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. EEO M/F/D/V

• World Leader in Gaming Entertainment
• Robust benefits package
• Global career opportunities

Our Values

• All about the Player
• Talent Unleashed
• Collective Brilliance
• Good Business Good Citizen

Travel Expectations

Up to 25%

Pay Range

$49,000 - $91,000 per year

Our goal is to pay a market competitive salary focusing near the median of our pay ranges. However, final offers for all positions will be based on several factors such as experience level, education, skills, work location, and internal pay equity.

This position offers a comprehensive benefits package, including health, dental, and vision insurance, paid time off, and a 401(k) plan with employer matching, more details available at https://atibenefits.com/.

Additional Information

At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.