Facility Coordinator

Clean Harbors; Phoenix (AZ); On-site; USD 20,000 - 40,000; Full time

Job summary

Clean Harbors is seeking a detail-oriented Facility Coordinator to support receiving, shipping and administrative functions at our facility in Phoenix. You will help maintain accurate records, prepare shipping documentation, manage inventory information and support smooth material flow.

The ideal candidate is organized, dependable, comfortable with computer systems, and willing to assist in multiple areas based on business needs.

Qualifications

• High school diploma or equivalent required.
• 0–3 years of related admin, receiving, shipping or facility support experience preferred.
• Proficiency with Windows-based computer applications.
• Strong data-entry, organizational and recordkeeping skills.
• Ability to work effectively in a team environment.
• Ability to manage multiple responsibilities and maintain attention to detail.
• Ability to communicate by telephone and via web-conferencing platforms.
• Ability to sit for ~7 hours and walk/stand ~1 hour during shift.
• Ability to lift or carry up to 10 pounds occasionally.
• Travel less than 10%.

Responsibilities

• Support plant receiving activities, drum staging, profile access, and document printing.
• Enter and maintain information in PowerSuite, WIN, local databases, and other facility records.
• Prepare and print outbound manifests and hazardous waste labels.
• Organize and file plant documentation and truck-to-truck paperwork.
• Maintain trailer inventory records and update shared Outlook files.
• Scan storage areas and ensure inventory information remains accurate.
• Create TPO shipping documents for rejected materials.
• Monitor and maintain supplies within the assigned area.
• Maintain a clean and organized work area.
• Work collaboratively with facility employees to support daily operational needs.
• Perform additional duties as assigned based on business needs.

Skills

Data entry

Organizational skills

Teamwork

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

PowerSuite

WIN

Outlook

Windows-based software

Job description

Clean Harbors is seeking a detail-oriented Facility Coordinator to support the receiving, shipping, and administrative functions of our facility. This position plays an integral role in daily facility operations by maintaining accurate records, preparing shipping documentation, managing inventory information, and supporting the proper movement of materials.

The ideal candidate is organized, dependable, comfortable working with computer systems, and willing to assist in multiple areas based on business needs.

Schedule: Monday-Friday, 7:00 AM-4:00 PM; occasional weekend hours may be required.

Pay: Up to $28.00 per hour, depending on experience

RESPONSIBILITIES

• Support plant receiving activities, drum staging, profile access, and document printing.
• Enter and maintain information in PowerSuite, WIN, local databases, and other facility records.
• Prepare and print outbound manifests and hazardous waste labels.
• Organize and file plant documentation and truck-to-truck paperwork.
• Maintain trailer inventory records and update shared Outlook files.
• Scan storage areas and ensure inventory information remains accurate.
• Create TPO shipping documents for rejected materials.
• Monitor and maintain supplies within the assigned area.
• Maintain a clean and organized work area.
• Work collaboratively with facility employees to support daily operational needs.
• Perform additional duties as assigned based on business needs.

QUALIFICATIONS

• High school diploma or equivalent required.
• Zero to three years of related administrative, receiving, shipping, or facility support experience preferred.
• Proficiency with Windows-based computer applications.
• Strong data-entry, organizational, and recordkeeping skills.
• Ability to work effectively in a team environment.
• Ability to manage multiple responsibilities and maintain attention to detail.
• Ability to communicate by telephone and through web-conferencing platforms.
• Ability to sit for approximately seven hours and walk or stand for approximately one hour during a typical shift.
• Ability to perform primarily sedentary work, including occasional walking, standing, and reaching.
• Ability to lift or carry up to 10 pounds occasionally.
• Ability to travel less than 10%.

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

Job Schedule: Full time

Regular or Temporary: Regular

Job Function: Plant & Facilities

Locations: 1340 West Lincoln Street

Pay Range: 14.42 - 28.85 Hourly

Category: Plant & Facilities