Facility Contract Manager

Dabri, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Professional growth

Public-sector projects

Job summary

Dabri, Inc. is seeking an experienced Facility Contract Manager in San Francisco to oversee the full contract lifecycle for facility maintenance, capital improvement, and construction programs.

You will develop scopes of work, coordinate procurement, manage schedules and budgets, and ensure contract compliance across HVAC, plumbing, elevators, and electrical upgrades. The role requires strong experience with public agencies and airports, excellent communication, and the ability to handle

Qualifications

• Bachelor’s degree in Construction Management or related field.
• 5+ years in facility, construction, contract management, procurement, or project management.
• Experience with public-sector, airport, infrastructure, commercial, or institutional facilities projects.
• Strong understanding of construction contracts, procurement processes, billing, payment applications, and change management.
• Experience reviewing contractor/consultant invoices and tracking project costs.
• Proficiency with Microsoft Excel, Word, and PowerPoint; PMIS/ERP or contract management systems preferred.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, negotiation, and problem-solving skills.
• Ability to manage multiple contracts and priorities in a fast-paced, dynamic environment.

Responsibilities

• Plan and develop scopes of work for facility maintenance, construction, and professional services contracts.
• Coordinate procurement activities, including solicitations, RFQs/RFPs, bids, evaluations, negotiations, and contract awards.
• Develop and maintain contract schedules, budgets, tracking logs, and contract databases.
• Coordinate with facility, engineering, construction, procurement, finance, and operations teams.
• Administer contracts, task orders, service orders, amendments, and change orders.
• Review invoices, payment applications, billing documentation for accuracy and contract compliance.
• Track contract expenditures, commitments, forecasts, and remaining balances.
• Review proposed change orders and assess cost, scope, and schedule impacts.
• Monitor contractor performance, deliverables, schedules, and compliance with contract requirements.
• Coordinate resolution of contract issues, claims, discrepancies, and outstanding items. Prepare status reports, cost reports, agendas, minutes, and presentations.
• Maintain complete contract records and documentation.
• Coordinate contract closeout, including final invoices, deliverables, warranties, punch-list items, and required documentation.
• Assist with cost estimating, market research, procurement planning, and other facility program support activities.
• Perform other related duties as assigned.

Skills

Contract management

Procurement

Project management

Billing & invoicing

MS Office

Communication

Negotiation

Analytical

Education

Bachelor’s degree in Construction Management or related field

Tools

PMIS/ERP systems

Contract management software

Microsoft Office

Job description

Location: San Francisco, CA Job Type: Full-Time Salary: $100,000–$150,000 per year, depending on experience

Position Summary

Dabri, Inc. is seeking an experienced Facility Contract Manager to support facility maintenance, capital improvement, and construction programs. This position will manage the full contract lifecycle, including planning, scope development, procurement, contract administration, cost and billing management, and closeout of Facilities contract for HVAC, Plumbings, Elevators, Escalators, Electrical Upgrades, Utilities etc.

The ideal candidate has experience working with public agencies, airports, facilities, construction contractors, consultants, and service providers and can manage multiple contracts in a fast-paced consulting environment.

Key Responsibilities

• Plan and develop scopes of work for facility maintenance, construction, and professional services contracts.
• Coordinate procurement activities, including solicitations, RFQs/RFPs, bids, evaluations, negotiations, and contract awards.
• Develop and maintain contract schedules, budgets, tracking logs, and contract databases.
• Coordinate with facility, engineering, construction, procurement, finance, and operations teams.
• Administer contracts, task orders, service orders, amendments, and change orders.
• Review contractor and consultant invoices, payment applications, billing documentation, and supporting records for accuracy and contract compliance.
• Track contract expenditures, commitments, forecasts, and remaining balances.
• Review proposed change orders and assess cost, scope, and schedule impacts.
• Monitor contractor performance, deliverables, schedules, and compliance with contract requirements.
• Coordinate resolution of contract issues, claims, discrepancies, and outstanding items.Prepare contract status reports, cost reports, meeting agendas, minutes, and management presentations.
• Maintain complete and organized contract records and documentation.
• Coordinate contract closeout, including final invoices, deliverables, warranties, punch-list items, and required documentation.
• Assist with cost estimating, market research, procurement planning, and other facility program support activities.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Business, Contract Management, or related field preferred.
• 5+ years of experience in facility, construction, contract management, procurement, or project management.
• Experience with public-sector, airport, infrastructure, commercial, or institutional facilities projects preferred.
• Strong understanding of construction contracts, procurement processes, billing, payment applications, and change management.
• Experience reviewing contractor/consultant invoices and tracking project costs.
• Proficiency with Microsoft Excel, Word, and PowerPoint; experience with PMIS, ERP, or contract management systems preferred.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, negotiation, and problem-solving skills.
• Ability to manage multiple contracts and priorities in a fast-paced, dynamic environment.
• Ability to work independently and effectively with clients, contractors, consultants, and internal teams.

What We Offer

• Competitive salary based on experience
• Health insurance
• 401(k) plan
• Paid time off
• Professional growth opportunities
• Opportunity to support major public-sector facility and infrastructure programs

Equal Opportunity Employer: Dabri, Inc. is an Equal Opportunity Employer and a drug-free workplace.