Facility Administrative Assistant

Reworld Waste, LLC; Avon Lake (OH); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Medical, prescription, dental, and vis

401(k) with up to 7% company match

Paid parental leave

Educational assistance

Job summary

Reworld Waste, LLC is seeking a Facility Administrative Assistant in Avon Lake, OH. The role supports Facility Management with a range of clerical tasks, data entry, invoicing, and procurement processes. The candidate will handle daily office duties and assist with monthly reports.

Strong communication, organization, and customer service skills are essential, along with 2+ years in administration. Proficiency with Excel, Outlook, Word, and PowerPoint is required for success in a fast-paced

Qualifications

• At least 2 years of administrative experience.
• Experience with procurement and invoicing is a plus.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and data entry.

Responsibilities

• Support Facility Management with daily administrative tasks.
• Prepare, scan, and file documents; maintain records.
• Process purchases and create procurement orders.
• Enter production data into Excel and NetSuite/Enviroware.
• Create reports and assist with audits and data requests.
• Greet visitors and manage sign-in sheets; route messages.

Skills

MS Office Suite

Communication skills

Organizational skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Facility Administrative Assistant### Facility Administrative AssistantApply: USA, OH, Avon Lake: Full time: Posted Today: JR14385Who we areFor more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.Our VisionReworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.Our BusinessReworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.Our ValueReworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world.All that we’re missing is you. Apply today!**About the role**The Facility Administrative Assistant will perform administrative duties for the specified location. This is a fast-paced role that involves numerous tasks requiring advanced organization and prioritization skills.Position Responsibilities* Support the Facility Management team by assisting with administrative functions.* Gather and provide metrics to the Facility Manager.* Prepare and scan documents.* Assist operations in scanning and uploading E-Manifesting requirements.* Process department purchases and create purchase and procurement orders.* Coding of invoices.* Print and deliver labels and manifests to drivers.* Input production data into relevant systems (Excel, NetSuite, Enviroware).* Create and track inbound and outbound orders.* Track and report information to clients and external stakeholders on a monthly, quarterly, and semi-annual basis.* Support operations team with inventory tracking and reporting.* Aid with internal and external audits and downstream vendor due diligence.* Create various production and management reports.* Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks.* Maintain employee communication boards.* Greet site visitors/guests and manage facility sign in sheet.* Perform other duties as assigned.Required Qualifications* High school diploma or GED (General Education Degree).* Minimum 2-year experience in an administrative role.* Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.* Excellent written and verbal communication skills.* Strong organizational and prioritization skills.* Walking, standing, and/or sitting for extended periods of time* Provide high level of customer service.* Experience in waste or recycling industry a plus.* Ability to use sound judgment and problem solve in a fast-paced environment.* Ability to collaborate and build effective relationships at all levels of the organization.* Ability to handle multiple projects, prioritize, meet deadlines and work independently with initiative in a fast-paced environment.* Ability to follow detailed oral and written instructions.Physical Demands of the Role* Ability to walk, stand, sit, and climb* Ability to lift/carry 50lbsAll Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.**Pay Transparency** Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld’s reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future.The pay range for the primary location of this position is: 20.72 - 27.60 USD per hourReworldTM provides an industry-leading benefits package that supports the whole person—and their families—through a balanced approach to mental, physical, and financial wellbeing. Regular full-time employees based in the USA have access to comprehensive medical, prescription drugs, dental, and vision coverage, FSA, HSA, short- and long-term disability benefits. Our 401(k) plan is industry-leading, with an up to 7% company match. Additional benefits include Company-paid life and AD&D insurance, EAP, paid parental leave, and educational assistance. For more information regarding these offerings, please visit the Reworld Careers Benefits Page. ReworldTM reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time.