Facility Activation & Transition Planning Coordinator

Jefferson Health Plans

Philadelphia (Philadelphia County)

On-site

USD 55,000 - 75,000

Full time

3 days ago

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Job summary

Jefferson Health Plans in Philadelphia, Pennsylvania seeks a Facilities Activation & Transition Planning Coordinator to plan, coordinate, and execute facility transition, activation, and occupancy projects ensuring operational readiness of new, renovated, or relocated facilities. This on-site role requires extensive project management, cross-functional collaboration, and timely activation activities.

The Coordinator serves as the primary field representative, manages timelines, vendor

Qualifications

Bachelor’s degree in business, healthcare management, project management or related field.
Minimum 2 years' experience handling complex projects or administrative work with tight deadlines.

Responsibilities

Interacts with co-workers, visitors, and staff per Jefferson values.
Plans and supports enterprise capital project management to drive healthcare value.
Manages activation, moves and decommissioning projects onsite and remotely.
Prepares status updates, reports, and meeting materials.
Maintains project documentation and trackers.
Delivers reports to executives and stakeholders and vendors.
Leads project reviews and facilitates lessons learned.

Skills

Project coordination

Vendor management

Logistics planning

Stakeholder collaboration

Communication skills

Education

Bachelor's degree in Business Administration, Healthcare Management, Project Management, Finance or related field

Job description

Facility Activation & Transition Planning Coordinator

Philadelphia, Pennsylvania, United States

Sep 9, 2026

Number of Positions In Requisition

Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy.

The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution. The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

Job Description

Summary
Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy. The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution. The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

Job Duties

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

Designs, plans, delivers, evaluates, and continually supports project management needs on enterprise capital projects to drive healthcare value and achieve enterprise goals.

Independently facilitates planning and execution onsite and remotely of activation, moves, and decommissioning projects

Prepare status updates, reports, and meeting materials

Maintains project documentation and trackers

Develops and communicates reports to executive-level stakeholders and vendors

Facilitate team meetings, identify key actions and follow-up items, liaison etc., ensuring accuracy and accessibility to all project-related documents. Identify and elevate barriers and risks.

Leads and balances multiple senior-level projects

Leads and facilitates project reviews and lessons learned

Minimum Qualifications

Bachelor’s Degree In Business Administration, Healthcare Management, Project Management, Finance or related field

2 years of experience handling projects or administrative work involving tight deadlines, multiple priorities, and teamwork.

Additional Qualifications

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Regular

Employee Entity

Primary Location Address

1101 Market, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time(including per diemcolleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here

Jefferson Health Plans offers comprehensive, high-quality, and affordable health coverage, ensuring support for individuals throughout their lifelong health journey.

Insurance Carriers Insurance Financial Services

Company size 501–1,000 employees

Company type Privately held Founded 1984

Total funding 0

Momentum

Team growth

Momentum

Team growth

1% in 12 mo

1,227 employees on LinkedIn

May 23 Apr 26

Employee experience