Facilitiies Specialist

PCI Pharma Services; Madison (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

PCI Pharma Services in Madison, WI seeks a Facilities Specialist within the Engineering & Facilities team to manage quality system documentation, badge access, vendor coordination, and maintenance planning for GMP operations. You will coordinate calibration resources, support asset onboarding, and drive semiannual plant shutdowns.

The ideal candidate holds an associates or BS in engineering, chemistry, or biology and at least five years in a technical role.

Qualifications

• Associates or BS in engineering, chemistry, or biology is required.
• Minimum 5 years' relevant technical experience with facilities maintenance and calibration.
• Aseptic manufacturing experience is preferred.
• Strong attention to detail and ability to work independently.
• Excellent documentation skills.

Responsibilities

• Drive timely completion and documentation of Quality System Events (Events, Deviations, CAPAs, NCRs) acting as the point of contact for all departmental quality investigations.
• Coordinate and maintain vendor relationships for maintenance and calibration services; support contract negotiations and ensure vendor compliance.
• Develop and execute semiannual shutdown plans with cross-functional teams to complete all maintenance, calibration, and validation activities.
• Source and procure maintenance and calibration tools, spare parts, and equipment; manage inventories to support uninterrupted GMP operations.
• Support departmental CMMS needs, equipment onboarding, work plan template creating/editing, work order reviews, and asset decommissioning.
• Lead or support special projects for complex equipment lifecycle management, including specification, installation, qualification, periodic review, and decommissioning.
• Maintain GMP documentation, support audits, and serve as technical point of contact for facilities processes.
• Manage and administer badge access control systems, conduct routine audits, and ensure compliance with internal procedures and regulatory requirements.

Skills

5+ years of technical experience

Attention to detail

Ability to work independently

Strong documentation skills

Education

Associates/Bachelor of Science in engineering, chemistry, or biology

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Date Issued:

September 14, 2026

Application Deadline:

September 22, 2026

Wage Level:

Salary

JOB DESCRIPTION:

Position Title: Facilities Specialist

Location: Madison, WI

Department: Quality Control

Reporting To: Facilities

Responsible For (Staff): No

The Facilities Specialist is a critical technical and administrative resource within the Engineering & Facilities team, responsible for executing and coordinating a broad range of activities essential to sustaining compliant pharmaceutical operations. This role serves as the central point of contact for facility badge management, quality system documentation, vendor coordination, procurement of maintenance and calibration resources, and the planning and execution of semiannual plant shutdowns. Additionally, the Facilities Specialist leads special projects tied to complex pharmaceutical equipment lifecycle management - from procurement through qualification and decommissioning - ensuring all activities align with regulatory standards and business objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Drive timely completion and documentation of Quality System Events (Events, Deviations, CAPAs, NCRs) acting as the point of contact for all departmental quality investigations.
• Coordinate and maintain vendor relationships for maintenance and calibration services; support contract negotiations and ensure vendor compliance.
• Develop and execute semiannual shutdown plans with cross-functional teams to complete all maintenance, calibration, and validation activities.
• Source and procure maintenance and calibration tools, spare parts, and equipment; manage inventories to support uninterrupted GMP operations.
• Support departmental CMMS needs, equipment onboarding, work plan template creating/editing, work order reviews, and asset decommissioning.
• Lead or support special projects for complex equipment lifecycle management, including specification, installation, qualification, periodic review, and decommissioning.
• Maintain GMP documentation, support audits, and serve as technical point of contact for facilities processes.

• Manage and administer badge access control systems, conduct routine audits, and ensure compliance with internal procedures and regulatory requirements.

QUALIFICATIONS:

Required:

• Associates/Bachelor of Science degree in technical discipline such as engineering, chemistry, or biology required

• Minimum of 5 years' relevant experience in a technical field with demonstrated facilities maintenance and calibration experience
• Experience working in an aseptic manufacturing environment preferred
• High level of attention to detail
• Ability to work independently
• Good documentation skills

Join us and be part of building the bridge between life changing therapies and patients. Let's talk future

Equal Employment Opportunity (EEO) Statement:

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.