Facilities & Workplace Operations Lead

MBZUAI (Mohamed bin Zayed University of Artificial Intelligence); Sunnyvale (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

MBZUAI seeks a highly organized Workplace Operations Coordinator to be the backbone of our Sunnyvale office. You will manage administrative, financial, and people-focused tasks, handling confidential information with discretion and reinforcing a positive company culture.

The role covers facilities operations, safety compliance, onboarding/offboarding, vendor coordination, and events to keep the workplace efficient and welcoming for MBZUAI researchers and staff.

Qualifications

• 5+ years in workplace coordination or office operations.
• Background in facilities maintenance, building systems, or property management coordination.
• Familiarity with OSHA standards, COIs, and safety compliance.

Responsibilities

• Property management liaison with building management and parking updates.
• Manage employee access control and badge provisioning.
• Oversee janitorial and day porter services, service quality, and vendor coordination.
• Conduct space planning, seating charts, desk moves, and deliveries.
• Ensure meeting rooms and AV readiness; collaborate with IT on in-room tech issues.
• Serve as on-site contact for fire dept and safety inspectors.
• Maintain OSHA safety compliance and emergency action plans.
• Onboarding/offboarding support and handling workspace readiness and swag distribution.
• Coordinate food programs, catering orders, and events.

Skills

Workplace coordination

Facilities management

Office operations

Communication skills

Project coordination

Education

Bachelor's degree in business/admin or related field

Tools

Slack

Zoom

Microsoft Teams

Google Forms/Workspaces

Excel

Job description

MBZUAI seeks a highly organized Workplace Operations Coordinator to be the backbone of our Sunnyvale office. You will manage administrative, financial, and people-focused tasks, handling confidential information with discretion and reinforcing a positive company culture.

The role covers facilities operations, safety compliance, onboarding/offboarding, vendor coordination, and events to keep the workplace efficient and welcoming for MBZUAI researchers and staff.