Facilities & Workplace Experience Coordinator

Institute of Foundation Models; Sunnyvale (CA); On-site; USD 65,000 - 105,000; Full time

Job summary

The Institute of Foundation Models is seeking a highly organized Workplace Operations Coordinator in Sunnyvale, CA to serve as the backbone of daily office operations. You will manage facilities, safety compliance, vendor relationships, and employee onboarding, ensuring a well-functioning and welcoming workplace.

Ideal candidates bring 5+ years in office operations, strong communication skills, and experience with ticketing systems and workspace planning.

Qualifications

• 5+ years of experience in workplace coordination or facilities
• Background in facilities maintenance or property management coordination
• Familiarity with OSHA standards and COIs
• Experience with intake forms, workplace surveys, and ticketing systems
• Proven ability to organize office events, catering, and vendor purchasing

Responsibilities

• Property Management contact and coordination with building management
• Manage access control, badge provisioning, and offboarding
• Oversee janitorial/day porter services and space upkeep
• Coordinate on-site vendors and contractor access with COIs
• Space planning, seating charts, desk moves, and deliveries
• Ensure meeting rooms and AV readiness and troubleshoot IT issues
• Onboarding/offboarding support and workspace readiness
• Office operations including food program, catering, and inventory
• Support office culture events and team gatherings

Skills

Workplace coordination

Facilities management

OSHA compliance

Ticketing systems

Vendor coordination

Communication

Education

Bachelor’s degree in business or admin or related field

Tools

Google Forms

Slack

Zoom

Microsoft Teams

Google Workspace

Excel

Job description

The Institute of Foundation Models is seeking a highly organized Workplace Operations Coordinator in Sunnyvale, CA to serve as the backbone of daily office operations. You will manage facilities, safety compliance, vendor relationships, and employee onboarding, ensuring a well-functioning and welcoming workplace.

Ideal candidates bring 5+ years in office operations, strong communication skills, and experience with ticketing systems and workspace planning.