Facilities & Transportation Specialist Assistant

Centro de la Familia de Utah; Clinton (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

Centro de la Familia de Utah is seeking an enthusiastic Assistant Transportation & Facilities Specialist to support transportation and facilities operations across Utah, Nevada, and Montana. Under the Transportation & Facilities Manager, you will help ensure safety, compliance, and efficient daily operations in Head Start settings.

This role involves audits, route coordination, driver training, site visits, and collaboration with vendors and staff to uphold regulatory standards and high-quality

Qualifications

• High School diploma required; some college coursework highly preferred.
• Experience in transportation or facilities management is desirable.
• Class B CDL with school bus, passenger, and air brake endorsements required.

Responsibilities

• Support Safety and Compliance: implement and oversee safety and maintenance protocols for transportation and facilities; ensure compliance with Head Start Act, state licensing, and federal regulations.
• Conduct Audits and Inspections: perform spot inspections and unloading audits for buses, drivers, and aides; assist with routine inspections to maintain safety and standards.
• Site Visits and Monitoring: visit sites across Utah, Nevada, and Montana; prepare reports and recommendations based on observations.
• Data-Driven Management: use self-assessments, inspections, and data for continuous improvement.
• Route Coordination: monitor and approve routes using Traversa or similar software to meet families' needs while complying with standards.
• Driver Certification and Training: ensure all bus drivers maintain certifications and receive ongoing training.
• Facilities Management: assist in locating new facilities, supporting major projects, and ensuring compliance with contracting laws.
• Vendor and Team Collaboration: work with vendors, drivers, and staff to promote safety and quality service.

Skills

Transportation experience

Facilities management

Education

High School diploma

Some college coursework preferred

Job description

Exciting Job Opportunity: Transportation & Facilities Specialist Assistant

Location: Honeyville or Clinton, Utah

Reports to: Transportation & Facilities Manager

Travel: Regular travel within Utah, Nevada, and Montana

Overview

We are seeking an enthusiastic and detail-oriented Assistant Transportation & Facilities Specialist to support the management of transportation and facilities across Utah, Nevada, and Montana. Under the direction of the Transportation & Facilities Manager, this role ensures that transportation and facility operations meet agency, state, and federal standards - prioritizing safety, compliance, and operational excellence in alignment with Head Start guidelines.

In this role, you will:

• Support Safety and Compliance: Collaborate with the Transportation & Facilities Manager to implement and oversee safety and maintenance protocols for transportation and facilities. Ensure compliance with the Head Start Act, state licensing, and federal regulations, promoting national best practices.
• Conduct Audits and Inspections: Develop and enforce safety standards by conducting spot inspections and unloading audits for buses, drivers, and aides. Assist with routine and surprise inspections to maintain compliance with safety and operational standards.
• Site Visits and Monitoring: Conduct site visits across Utah, Nevada, and Montana to observe, monitor, and assess facility and transportation operations. Provide detailed reports and recommendations to the Transportation & Facilities Manager based on observations.
• Data-Driven Management: Use self-assessments, federal reviews, inspections, and research data to support continuous improvement in transportation and facilities management.
• Route Coordination: Monitor and approve transportation routes using Traversa or other software to best meet the needs of families while adhering to agency and federal standards.
• Driver Certification and Training: Ensure all bus drivers maintain required certifications, adhere to policies, and receive ongoing training. Provide support for driver and bus aide training sessions.
• Facilities Management: Assist in locating new facilities, supporting major construction projects, and overseeing property improvements. Ensure compliance with federal contracting laws on projects and property management tasks.
• Vendor and Team Collaboration: Collaborate with vendors, drivers, and staff to cultivate a culture focused on safety and quality service.
• Other Responsibilities: Maintain emergency response plans for all centers. Keep up-to-date CDL driver records and maintain a valid Class B CDL with Passenger (P) and School Bus (S) endorsements to assist with training and substitute driving as needed. Perform additional duties as assigned.

Requirements

• Education: High School diploma required; some college coursework highly preferred.
• Experience: Previous experience in transportation or facilities management preferred; familiarity with federal guidelines is a plus.
• Certifications: Class B CDL with school bus, passenger, and air brake endorsements required.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to lift up to 75 lbs.
• Ability to perform actions related to building and vehicle maintenance (stooping, bending, climbing).

Why You'll Love It Here

We are passionate about our work and the incredible children and families we have the privilege to support. We have been dedicated to Community and Family Engagement since 1975, have been operating Head Start Programs since 1991, and have experience managing programs in challenging, isolated, and underserved areas. Our curricula and programs are rooted in science, and we are committed to the professional growth of minority communities. Plus, our team includes bilingual and bicultural staff to ensure inclusive and culturally sensitive care.