Facilities Support Coordinator - UAB St. Vincent's

UAB Medicine; Birmingham (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Educational assistance

Paid time off

Employee wellness programs

Paid parental leave

PSLF program

Job summary

UA Health Services Foundation is seeking a maintenance coordinator to support ambulatory facilities and real estate operations. Responsibilities include coordinating daily maintenance, managing work orders, and ensuring timely PMs while maintaining financial records.

The role also handles invoicing, rent processing, and lease administration with close collaboration to the Real Estate and Finance teams. A strong multi-system background is preferred.

Qualifications

• HS diploma or equivalent required.
• Experience with multiple software systems preferred.
• Some college coursework preferred.

Responsibilities

• Support Real Estate and Ambulatory Facility operations, including maintenance coordination.
• Coordinate daily maintenance tasks, assign work orders, and track PMs.
• Process invoices and rents, and assist with lease payables/receivables.
• Load and report leases in MRI Prolease; coordinate with Finance on lease administration.

Education

HS diploma or equivalent

Some college work

Job description

Position Overview

Shifts: Full-time

Entity: UA Health Services Foundation

Benefits and perks available for eligible positions include: robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more.

Job Description

Under general supervision and according to established policies and procedures, provides a variety of specialized services in support of the operations of the Ambulatory Facility and Real Estate department. Works with Real Estate Managers and maintenance team to ensure maintenance is completed on leased and contracted properties. Ensures proper billing of services for maintenance and maintains financial records. Generates and maintains reports to support Real Estate team and assists with management of lease receivables and payables

• Coordinates daily functions of maintenance including assigning daily work orders to staff, informing mechanics/housekeeping of any unresolved problems, scheduling appropriate maintenance specialists to accomplish preventive maintenance (PM) in a timely manner on a monthly basis, closing out the PM and unscheduled work orders, providing a summary to Director on monthly basis, modifying work order system as needed: added equipment, preventive maintenance, and tracking and reporting on mechanics performance.
• Receives department phone calls, determining best course of action to take in responding phone call and following proper procedures such as logging calls, researching information requested, contacting vendor, contacting Materiel management, contacting supply techs, contacting supervisor, utilizing computer information, retrieving manual files, assimilating information, determining needs, set course to resolve situation, and informing caller of decision and informing manager of any unresolved situations.
• Reviews, resolves and reports on any work order discrepancies.
• Assists in managing service contract agreements by verifying that contracted services are delivered in accordance with the terms and conditions of the contract.

• Codes all invoices received in system through XM payment system
• Receives, logs and handles rent payments
• Reviews invoices, ledgers and various sytems to assist Real Estate Managers with lease payables.
• Loads, maintains and reports on leases in MRI Prolease.
• Coordinates with Finance on lease administration.
• Attends all applicable courses required by UAHSF personnel and administration.
• Completes all mandatory education requirements of Clinic in advance of due dates and presents completed transcripts to supervisor/manager.
• Keeps abreast of current issues and changes in technology.
• Maintains knowledge of current issues through attendance or documented reading of minutes of staff meetings and Town Hall meetings.
• Serves as a role model and clinical resource person for other team members and orientees.
• Performs other duties as assigned

Qualifications

HS diploma or equivalent required. Two to five years experience leading or coordinating the work of other employees required. Experience with multiple software systems required. Some college work is preferred. Three to five years experience facility or maintenance/ construction environment preferred.

Why Work at UAB Medicine

We are UAB Medicine, Alabama's largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.2 million patients each year - from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, more than 67 other sites of care, and a team of over 3,100 physicians. Our key facilities include UAB Hospital - ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state's first ACS-verified Level I adult trauma center and only Magnet-designated hospital - along with UAB Hospital-Callahan Eye and five UAB St. Vincent's hospitals serving central Alabama.

UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you're seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there's a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you'll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.