Facilities Specialist

Lincoln University of Missouri; Jefferson City (MO); On-site; USD 60,000 - 80,000; Part time

Job summary

Lincoln University of Missouri is seeking a Facilities Specialist to serve as a liaison between campus management and vendors. This part-time role involves managing event scheduling, ensuring effective communication, and overseeing facilities operations to support campus activities. Ideal candidates will have experience in facilities management, event coordination, and strong organizational skills.

Qualifications

• Minimum of 3-5 years of experience in facilities management or event coordination.
• Experience working on a campus or with a large organization is highly desirable.
• Certification in event planning or facilities management is a plus.

Responsibilities

• Manage relationships with external vendors and contractors.
• Oversee the scheduling of campus events and ensure facilities are prepared.
• Collaborate with campus departments to coordinate event logistics.

Skills

Organizational skills

Problem-solving

Communication

Time management

Education

High school diploma or equivalent

Associate degree or higher in Facilities

Tools

Scheduling software

Facilities management tools

Job description

Join to apply for the Facilities Specialist role at Lincoln University of Missouri

3 days ago Be among the first 25 applicants

Purpose

The Facilities Specialist is a part-time role that serves as a key liaison between campus management, contractors, technicians, and leadership. This individual brings expertise in campus operations, vendor relations, and event coordination. The Facilities Specialist will oversee and manage the campus event scheduling process, ensuring that all events are properly coordinated and aligned with facilities resources. This role is vital in ensuring smooth communication and efficient operations across the campus for both day-to-day facilities management and event-related needs.

Essential Job Functions

• Act as a bridge between facilities management, contractors, technicians, and leadership.
• Facilitate clear and effective communication to ensure that operational needs are understood and met in a timely manner.
• Utilize in-depth knowledge of the campus, its facilities, and operational systems to assist in problem solving, troubleshooting, and coordination between teams.
• Manage relationships with external vendors and contractors.
• Ensure timely delivery of services, maintain positive working relationships, and assist with vendor contract negotiations or renewals as needed.
• Oversee the scheduling of campus events, including meetings, conferences, and special functions.
• Coordinate with event planners, campus departments, and facilities teams to ensure that all logistics, space requirements, and resources are met.
• Ensure that facilities are properly prepared for scheduled events, including arranging for necessary equipment, supplies, and staffing.
• Collaborate with facilities technicians and managers to make sure that event spaces are clean, safe, and fully functional.
• Assist with the planning and allocation of resources, ensuring that events do not conflict with ongoing campus operations and that necessary adjustments are made to meet the needs of both.
• Work with leadership to continuously improve event coordination processes, ensuring maximum efficiency in the scheduling and use of campus facilities.
• Assist in overseeing the routine maintenance of campus facilities, ensuring all systems are operational for scheduled events and day-to-day campus needs.
• Report any issues or concerns to management.
• In the case of event-related issues, provide immediate assistance to resolve facility-related challenges, ensuring minimal disruption to events.
• Work closely with various campus departments (e.g., IT, catering, security) to ensure that all aspects of event logistics are coordinated and aligned with the facilities' capabilities and constraints.
• Other duties as assigned.

Qualifications

• Education: High school diploma or equivalent required; Associate degree or higher in Facilities.
• Management, Event Planning, or related field is preferred.
• Experience: Minimum of 3-5 years of experience in facilities management, event coordination, or vendor relations.
• Experience working on a campus or with a large organization is highly desirable.

Certifications, Licenses, Etc.

Certification in event planning, facilities management, or project management (e.g., CFM, PMP, etc.) is a plus.

Knowledge, Skills, Abilities And Personal Characteristics

• Excellent knowledge of campus facilities and operations. Strong ability to manage relationships with vendors, contractors, and campus departments.
• Exceptional organizational skills with the ability to manage multiple events and projects simultaneously.
• Ability to coordinate logistics for events, including space allocation, equipment, and services.
• Proficient in scheduling software and other facilities management tools.
• Strong problem-solving and troubleshooting skills.
• The ability to communicate effectively with diverse stakeholders at all levels, including leadership, contractors, and campus staff.
• Excellent time management and multitasking abilities.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

Salary: $25.00 - $30.00 per hour

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Part-time
• Job function: Management and Manufacturing
• Industries: Higher Education