Facilities & Space Planning Manager

ARETUM Holdings LLC; Bethesda (MD); On-site; USD 105,000 - 120,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Short/Long Disability

Training & Development

Job summary

ARETUM Holdings LLC is seeking a Facilities & Space Planning Manager to coordinate space planning, facilities requirements, and IT equipment support across multiple locations. You will manage records, guide staff, and serve as the liaison with agency partners to ensure timely, compliant support.

Due to the federal consulting nature of our work, handling of Controlled Unclassified Information and adherence to safeguarding/compliance policies may be required. Travel may be involved as needed.

Qualifications

• BA/BS degree with 3-5 years of relevant experience.
• Experience coordinating classified and unclassified space planning across multiple locations.
• Forecast workspace requirements based on workforce growth, hybrid/telework needs, and operational requirements.
• Coordinate IT equipment and accountable property, including inventory, provisioning, replacements, and refresh cycles.

Responsibilities

• Coordinate unclassified and classified space planning for CSD, including allocation, reconfiguration, and alignment with agency level space planning initiatives.
• Support development of future space usage requirements including forecasted workforce needs and hybrid/telework impacts.
• Work with Business Operations Teams to identify, track, and resolve facilities issues, inquiries, and service requests across multiple CSD locations.
• Coordinate requirements gathering between CSD subdivisions and agency facilities partners to inform planning for new or modified space, relocations, and workspace optimization initiatives.
• Provide ongoing communication, reporting, and status updates to CSD leadership on facilities matters, risks, dependencies, and key decisions.
• Maintain and track IT equipment issued to or used by CSD personnel, including laptops, peripherals, monitors, and telework assets, in alignment with OCIO policies.
• Coordinate with CISA OCIO to address new IT equipment requirements, system needs, refresh actions, and IT issues raised by CSD personnel.
• Provide responsive customer service to CSD team members needing IT equipment support, troubleshooting, replacements, or workspace setup assistance.
• Maintain up-to-date inventory records, reconcile equipment status, and ensure compliance with accountable property handling requirements.

Education

BA/BS degree

Job description

About Aretum

ARETUM Holdings LLC

DescriptionAbout AretumActive Top Secret and DHS Suitability Required

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

Aretum is seeking a Facilities & Space Planning Manager that coordinates space planning, facilities requirements, and information technology equipment support across multiple locations while tracking issues, inventory, and workspace needs. Manage records requests, provide guidance to staff, maintain accurate tracking and reporting, and serve as the primary liaison with agency partners to ensure timely and compliant support.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

• Coordinate unclassified and classified space planning for CSD, including allocation, reconfiguration, and alignment with agency level space planning initiatives led by OCOS and other facilities stakeholders.
• Support development of future space usage requirements, including forecasted workforce needs, mission growth, hybrid/telework impacts, and specialized operational space requirements.
• Work with Business Operations Teams to identify, track, and resolve facilities issues, inquiries, and service requests across multiple CSD locations.
• Coordinate requirements gathering between CSD subdivisions and agency facilities partners to inform planning for new or modified space, relocations, and workspace optimization initiatives.
• Provide ongoing communication, reporting, and status updates to CSD leadership on facilities matters, risks, dependencies, and key decision.
• Maintain and track IT equipment issued to or used by CSD personnel, including laptops, peripherals, monitors, and telework related assets, in alignment with OCIO equipment accountability and telework policies.
• Coordinate with CISA OCIO to address new IT equipment requirements, system needs, refresh actions, and IT issues raised by CSD personnel, including those associated with division wide procurement cycles such as end of year IT equipment buys.
• Provide responsive customer service to CSD team members needing IT equipment support, troubleshooting, replacements, or workspace setup assistance, consistent with expectations communicated in CSD workforce office hours focused on IT equipment readiness.
• Maintain up to date inventory records, reconcile equipment status, and ensure compliance with CISA accountable property handling and storage requirements.
• Serve as the primary liaison for CSD to OCIO coordination on IT provisioning, equipment moves, workspace IT configuration, and emerging requirements related to hybrid work or facilities usage.

Requirements

• BA/BS degree and 3 - 5 years of relevant experience, or an equivalent combination of education and experience.
• Responsible for facilitating foreign visitor access and supporting permission certification for external visitors.
• Experience coordinating classified and unclassified space planning, including workspace allocation, reconfiguration, relocations, and optimization across multiple locations.
• Experience gathering and forecasting workspace requirements based on workforce growth, mission needs, hybrid/telework models, and specialized operational requirements.
• Demonstrated ability to coordinate IT equipment and accountable property, including inventory tracking, equipment provisioning, replacements, refresh cycles, and compliance with established policies.
• Strong stakeholder coordination and customer service skills, with experience serving as a liaison between internal teams, facilities partners, and IT organizations to resolve issues and support workspace and equipment requirements.
• Ability to maintain accurate records and provide status reporting, issue tracking, risk updates, and recommendations to leadership regarding facilities, workspace, IT equipment, and emerging operational requirements.

Travel Requirements

Travel may be required based on client or project needs. Any anticipated travel will be communicated in advance.

Benefits

• Salary Range: $105,000–$120,000 annually. Final compensation will be determined based on factors including education, experience, qualifications, skills, and applicable contract requirements.
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact [e-mail] for assistance.

Equal Opportunity Employer/Veterans/Disabled

ARETUM is an equal opportunity employer, committed to diversity and inclusion. All qualified candidates will receive equal consideration for employment without regard to disability, race, color, religious creed, national origin, sexual orientation/gender identity, or age.

ARETUM utilizes e-Verify to check employment authorization.

EEO/AA/F/M/Vet/Disabled.PI287824652