Facilities Service Coordinator

Nypro DR; Cockeysville (MD); On-site; USD 60,000 - 85,000; Full time

Job summary

Jabil, a leader in engineering, manufacturing, and supply chain solutions, seeks a Facilities Services Coordinator. You will help keep critical facilities, equipment, and maintenance activities organized, ensuring GMP readiness and compliant documentation.

The role involves coordinating maintenance work orders, vendor activities, and QA interfaces, while supporting CAPAs, Change Controls, and related quality processes to sustain regulatory readiness.

Qualifications

• Experience coordinating facilities, maintenance, and vendors in a regulated environment.
• Ability to maintain GMP documentation and improve quality systems.
• Familiarity with SOPs, QA interfaces, and CAPA/Change Control processes.

Responsibilities

• Support Facilities and Engineering to keep facilities and equipment GMP-ready.
• Manage work orders and preventive maintenance in CMMS.
• Coordinate contractors and vendors while minimizing disruption to operations.
• Support procurement/admin tasks and documentation for compliance.
• Track CAPAs, QA events, and changes in quality management systems.

Skills

Coordination

Documentation

GMP knowledge

SOPs

CAPAs

Quality Events

MasterControl

TrackWise

Tools

CMMS

MasterControl

TrackWise

Job description

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

JOB SUMMARY

As a Facilities Services Coordinator at Jabil, you'll play an important role in keeping critical facilities, equipment, maintenance activities, and compliance requirements organized and on track. Your work will help Engineering and Maintenance teams respond to operational needs while supporting the high standards required in a GMP pharmaceutical manufacturing environment.

If you're highly organized, enjoy coordinating people and priorities, and have experience keeping maintenance activities, vendors, work orders, and documentation moving forward, this role offers an opportunity to continue building your experience in Facilities, Engineering, and regulated manufacturing operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Facilities & Engineering Compliance

• Support Facilities and Engineering activities that help maintain facilities and equipment in a continuous state of operational and GMP readiness.
• Ensure Facilities and Engineering documentation is maintained accurately and in accordance with applicable procedures and quality requirements.
• Assist with reviewing, maintaining, and updating departmental Standard Operating Procedures (SOPs).
• Coordinate with Quality Assurance to support timely completion of Facilities and Engineering quality system activities.
• Track applicable Corrective and Preventive Actions (CAPAs), Quality Events (QEs), and Change Controls to help ensure assigned actions remain current and are completed within established timelines.
• Assist Engineering leadership with tracking CAPAs, Change Controls, Quality Events, and related activities through applicable quality management systems such as MasterControl or TrackWise.
• Support documentation and recordkeeping required for departmental compliance and audit readiness.
• Communicate compliance concerns, approaching deadlines, and other risks to appropriate Facilities and Engineering leadership.

CMMS, Work Orders & Preventive Maintenance

• Manage Facilities and Engineering work activities through the Computerized Maintenance Management System (CMMS).
• Create, issue, assign, track, and support closure of work orders for internal maintenance personnel and outside contractors.
• Coordinate preventive maintenance schedules with Plant Management, Manufacturing, and other stakeholders to minimize operational and GMP impact.
• Monitor open work orders and follow up on outstanding maintenance activities to support timely completion.
• Coordinate corrective and emergency maintenance activities and elevate priorities when appropriate.
• Ensure work order information and supporting documentation are complete and accurate before closure.
• Support maintenance scheduling based on equipment criticality, operational requirements, available resources, and production schedules.
• Maintain accurate preventive maintenance information and assist with identifying overdue or upcoming maintenance requirements.

Contractor & Vendor Coordination

• Schedule outside contractors for planned, corrective, and emergency maintenance activities as required.
• Coordinate contractor access and escort vendors or service providers throughout applicable facility areas.
• Communicate site expectations, schedules, work locations, and applicable requirements to contractors.
• Follow up with internal teams and outside contractors regarding maintenance problem resolution.
• Maintain accurate and current contact information for Facilities and Engineering personnel, Plant Management, contractors, vendors, and applicable trades.
• Coordinate vendor activities with Manufacturing and other functions to minimize disruption to operations.

Purchasing, Receiving & Financial Support

• Create and process purchase orders for Facilities and Engineering parts, supplies, services, and contractor activities.
• Coordinate the receipt of parts and supplies and verify that materials received align with applicable orders.
• Forward packing slips, invoices, late notices, and other applicable documentation to Accounts Payable.
• Follow up on invoice discrepancies, delayed payments, and related Accounts Payable issues and escalat concerns when necessary.
• Maintain accurate documentation associated with purchase orders, receipts, invoices, and vendor services.
• Support Facilities and Engineering leadership with procurement-related administrative activities as needed.

Spare Parts & Inventory Support

Assist with developing and maintaining an organized spare parts inventory system for Facilities and Engin