Facilities Resource Specialist I

Aurora Health Care; Town of Oconomowoc (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Aurora Health Care in Wisconsin seeks an administrative professional to support the Facilities department. You will manage schedules, coordinate service requests, and assist with travel, expenses, and purchase card reporting. You’ll maintain records, support regulatory documentation, and act as a liaison for permits and vendor info.

The role requires a high school diploma and at least 1 year of healthcare or facilities experience. Proficiency with Microsoft Office is essential.

Qualifications

• Minimum of 1 year of experience in healthcare or facilities environment.
• Proficiency with Microsoft Office applications and standard office equipment.
• Ability to manage multiple tasks with accuracy and discretion.

Responsibilities

• Manage schedules and calendars for appointments, meetings, and travel.
• Coordinate with internal and external customers to respond to service requests.
• Administer department requisitions, purchase orders, and card usage.
• Support regulatory compliance documentation required by authorities.
• Dispatch work orders to teammates and maintain vendor contact lists.
• Assist with data collection, analysis, and presentations for leadership.
• Coordinate special projects and maintain confidential records.

Skills

Microsoft Office proficiency

Word processing

Spreadsheet usage

Database usage

Presentation software

Education

High school diploma

Associate degree or trade certificate

Tools

Microsoft Office

Job description

• Manages schedules and calendars for appointments, meetings, and travel, including assistance with expense and purchase card reporting.
• Coordinates with internal and external customers to respond to service requests.
• Manages department requisitions, purchase orders, company purchase card usage, and departmental supplies.
• Supports Facilities leadership in maintaining regulatory compliance documentation required by local, state, and federal agencies, accrediting organizations, and other authorities having jurisdiction.
• Dispatches and may assign work orders to teammates.
• Maintains teammate learning, training, and confidential records.
• Maintains an active list of vendor-provided services and contact information for normal, after-hours, and emergency needs.
• Serves as the primary department liaison for above-ceiling permits, hot work permits, red tag permits, vendor qualification and identification, and other Facilities processes.
• Supports department leadership with administrative needs, including scheduling appointments, meetings, travel, and events.
• Performs other office and administrative duties as assigned, including coordinating special projects and collecting, analyzing, and preparing data for presentations.

Major Responsibilities

• Manages schedules and calendars for appointments, meetings, and travel, including assistance with expense and purchase card reporting.
• Coordinates with internal and external customers to respond to service requests.
• Manages department requisitions, purchase orders, company purchase card usage, and departmental supplies.
• Supports Facilities leadership in maintaining regulatory compliance documentation required by local, state, and federal agencies, accrediting organizations, and other authorities having jurisdiction.
• Dispatches and may assign work orders to teammates.
• Maintains teammate learning, training, and confidential records.
• Maintains an active list of vendor-provided services and contact information for normal, after-hours, and emergency needs.
• Serves as the primary department liaison for above-ceiling permits, hot work permits, red tag permits, vendor qualification and identification, and other Facilities processes.
• Supports department leadership with administrative needs, including scheduling appointments, meetings, travel, and events.
• Performs other office and administrative duties as assigned, including coordinating special projects and collecting, analyzing, and preparing data for presentations.

Education Required

• High school diploma.

Experience Required

• Minimum of 1 year of experience.

Knowledge, Skills & Abilities Required

• Experience using Microsoft applications and other general office equipment and tools.
• Advanced training or experience with word processing, spreadsheet, database, and presentation software.

Physical Requirements And Working Conditions

• Exposed to a normal office environment.
• Must be able to respond quickly and appropriately in stressful situations.
• May be required to work outside normal working hours.
• May require extensive walking and time spent standing.
• May require travel between supported sites.
• May require the use of personal protective equipment.

Preferred Education

• Associate degree, trade school certificate, or equivalent.

Preferred Experience

• 3 years of experience in a healthcare or facilities environment.

DISCLAIMER

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position. Employees must follow any other job-related instructions and perform any other job-related duties requested by their leaders.