Facilities Rentals: Events Coordinator (Part-Time)

Des Moines Area Community College; Ankeny (IA); On-site; USD 26,000 - 30,000; Part time

Job summary

Des Moines Area Community College is seeking a Part-time Temporary Facilities Rental Coordinator to assist with coordinating facilities rental and events operations, including room scheduling and reservations, contract management, and related administrative tasks.

The role requires reviewing requests for policy alignment, creating contracts, handling invoicing, and liaising with campus stakeholders. Schedule is Monday-Friday with flexible daytime hours up to 1,250 hours per year.

Qualifications

• High School graduate or equivalent.
• Three years of clerical, general office, or facility/events management experience.
• Ability to interpret and apply policies and procedures.
• Ability to plan, organize, and manage time.
• Strong communication skills.
• Knowledge of current software applications.

Responsibilities

• Review Facilities Request forms to ensure the event aligns with DMACC policies and procedures.
• Create DMACC contract for facility use and collect Proof of Liability Insurance.
• Manage rental/event invoicing.
• Coordinate requests for waiver of fees and recommend designation of DMACC Sponsored Events/ DMACC Event to VP of Operations/President.
• Maintain Pending Event Lists and communicate with stakeholders.
• Recommend changes to DMACC Event request forms and website.
• Maintain and review rates for facility rentals in coordination with Executive Campus Deans and VP of Operations.
• Serve as point of contact for Ankeny Campus events that are not in Building 5 or 7.
• Coordinate walk-throughs, communicate with affected departments, security, and Facility Planning and Management stakeholders.

Skills

Strong communication

Policy interpretation

Time management

Education

High School diploma or equivalent

Post-secondary education substitute for experience

Tools

Microsoft Office

Job description

Des Moines Area Community College is seeking a Part-time Temporary Facilities Rental Coordinator to assist with coordinating facilities rental and events operations, including room scheduling and reservations, contract management, and related administrative tasks.

The role requires reviewing requests for policy alignment, creating contracts, handling invoicing, and liaising with campus stakeholders. Schedule is Monday-Friday with flexible daytime hours up to 1,250 hours per year.