Facilities Property Specialist (HEOa)

The City University of New York; New York (NY); On-site; USD 86,000 - 95,000; Full time

Benefits offered by this job

Health plans

Retirement benefits

Tuition waivers for graduate study

Generous paid time off

Savings plans

Job summary

The City University of New York (CUNY) Lehman College is seeking a Facilities Property Specialist to manage the full lifecycle of college fixed assets and equipment. The role reports to the Executive Director of Finance, Compliance, and Controller and requires compliance with City, State, and Federal regulations.

Responsibilities include asset tracking, inventories, policy guidance, and coordination with facilities, IT, procurement, and admin teams.

Qualifications

• Bachelor's Degree and four years' related experience required.
• Experience with asset management or property management desirable.

Responsibilities

• Record the full lifecycle management of college assets and equipment, including acquisition, tracking, and disposition.
• Oversees physical inventories and ensures the accuracy and integrity of asset documentation in the CUNY asset management systems.
• Provides clear, proactive communication and guidance to the College community regarding property management policies and expectations.
• Reviews requisitions, purchase orders, and encumbrance documents to ensure alignment between physical assets and financial records. Investigates and resolves discrepancies.
• Ensures compliance with university policies and City, State, and Federal regulations governing asset management, procurement, and disposal.
• Collaborates with facilities, IT, procurement, and administrative teams to support cross-functional initiatives.
• Performs related duties as assigned to support the effective operation of facilities and asset-management functions.
• Serves as the primary point of contact for property-related inquiries across the College community.

Education

Bachelor's Degree and four years' related experience

Job description

Responsibilities

Reporting to the Executive Director of Finance, Compliance, and Controller at Lehman College, the property manager's specific responsibilities include the following:

• Record the full lifecycle management of college assets and equipment, including acquisition, tracking, and disposition.
• Oversees physical inventories and ensures the accuracy and integrity of asset documentation in the CUNY asset management systems.
• Provides clear, proactive communication and guidance to the College community regarding property management policies and expectations.
• Reviews requisitions, purchase orders, and encumbrance documents to ensure alignment between physical assets and financial records. Investigates and resolves discrepancies.
• Ensures compliance with university policies and City, State, and Federal regulations governing asset management, procurement, and disposal.
• Collaborates with facilities, IT, procurement, and administrative teams to support cross-functional initiatives.
• Performs related duties as assigned to support the effective operation of facilities and asset-management functions.
• Serves as the primary point of contact for property-related inquiries across the College community.

Responsibilities

Reporting to the Executive Director of Finance, Compliance, and Controller at Lehman College, the property manager's specific responsibilities include the following:

• Record the full lifecycle management of college assets and equipment, including acquisition, tracking, and disposition.
• Oversees physical inventories and ensures the accuracy and integrity of asset documentation in the CUNY asset management systems.
• Provides clear, proactive communication and guidance to the College community regarding property management policies and expectations.
• Reviews requisitions, purchase orders, and encumbrance documents to ensure alignment between physical assets and financial records. Investigates and resolves discrepancies.
• Ensures compliance with university policies and City, State, and Federal regulations governing asset management, procurement, and disposal.
• Collaborates with facilities, IT, procurement, and administrative teams to support cross-functional initiatives.
• Performs related duties as assigned to support the effective operation of facilities and asset-management functions.
• Serves as the primary point of contact for property-related inquiries across the College community.

Qualifications

Bachelor's Degree and four years' related experience required.

CUNY Title Overview

Administers facilities and property management programs in a College or unit.

• Manages inventory and control of all College fixed assets and equipment
• Develops and implements procedures for acquiring, recording, and tracking all equipment and fixed assets; manages activities such as physical inventories and maintenance of related information systems
• Independently develops procedures to improve accountability for furniture and equipment and provides communications to the College community
• Reviews requisitions, purchase orders, and encumbrance documents to reconcile financial information
• Oversees proper equipment disposal, transfer and salvage activities following City, State, and Federal regulations, and in accordance with University policy; coordinates with Environmental Health and Safety personnel on the disposal of items with environmental impact
• May supervise personnel responsible for property management activities
• Performs related duties as assigned.

Job Title Name: Facilities Property Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

Compensation And Benefits

Salary commensurate with education and experience $86,000 - $95,000.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Closing Date

Posting will close on 11/6/2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

33002

Location

Lehman College

Job Type

Full-Time