Facilities Project Manager

Sunstate Equipment Co.; Phoenix (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

Sunstate Equipment Co. seeks a Projects & Facilities Specialist to drive construction, renovation, and maintenance initiatives from planning through completion.

This role coordinates schedules, permits, documentation, and vendor activities while serving as a point of contact for facility maintenance needs. You will work with internal teams, contractors, and service providers to ensure projects and facilities are completed safely, efficiently, and on time, handling budgets, invoices, and status

Qualifications

• Bachelor's level education preferred in CM, FM, Business or related field.
• Experience supporting construction projects, facility operations, or maintenance coordination.
• Strong organizational and time-management skills are essential.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication and customer service abilities; able to work with vendors and internal partners.
• Proficiency with Microsoft Office and basic project tracking tools.

Responsibilities

• Coordinate multiple construction, renovation, and facility improvement projects from planning to completion.
• Manage permits, inspections, and approvals as required.
• Maintain project files, contracts, and documentation up-to-date.
• Visit project sites to monitor progress and address issues.
• Collaborate with project managers, contractors, vendors, and internal stakeholders.
• Track schedules, milestones, deadlines, and action items.
• Assist with budgets, purchase orders, invoices, and cost tracking.
• Schedule meetings and distribute notes and follow-up items.
• Coordinate material deliveries and contractor schedules.
• Handle facility maintenance requests and service calls.
• Follow up with vendors and teams to ensure timely resolutions.
• Maintain records of maintenance activities and improvements.
• Assist with vendor management and service contracts.
• Support safety compliance and company standards on projects and facilities.
• Prepare status updates and communications for leadership.
• Assist with project closeout, punch lists, and final documentation.

Skills

Organization

Time management

Multitasking

Communication

Vendor coordination

MS Office

Project tracking tools

Education

High school diploma; degree preferred in Construction Management, Facilities Management, Business or related field

Tools

AutoCAD

Smartsheet

SharePoint

AS/400

Job description

Service Center
5552 E Washington St
Phoenix, AZ 85034, USA

Description

Position Summary

The Projects & Facilities Specialist supports construction, renovation, and facility improvement projects from planning through completion. This role helps coordinate project schedules, permits,

documentation, and vendor activities while also serving as a point of contact for facility maintenance and repair requests. The Specialist works with internal teams, contractors, and service providers to help ensure projects and facility needs are completed safely, efficiently, and on time.

What You'll Do

• Support multiple construction, renovation, and facility improvement projects from planning through completion.Help manage permits, inspections, and required approvals.
• Keep project files, contracts, and documentation organized and up to date.
• Visit project sites to monitor progress and identify potential issues.
• Work with project managers, contractors, vendors, and internal stakeholders.
• Track project schedules, milestones, deadlines, and action items.
• Assist with budgets, purchase orders, invoices, and cost tracking.
• Schedule project meetings and distribute notes and follow-up items.
• Coordinate material deliveries, vendor activities, and contractor schedules.
• Receive, track, and coordinate facility maintenance and repair requests.
• Create and dispatch maintenance work orders and service calls as needed.
• Follow up with vendors, contractors, and internal teams to ensure timely resolution of facility issues.
• Maintain records of maintenance activities, repairs, preventative maintenance, and facility improvements.
• Assist with vendor management, service contracts, and facility-related projects.
• Help ensure projects and facilities comply with safety requirements and company standards.
• Prepare project updates, status reports, and other communications for leadership.
• Assist with project closeout activities, including punch lists and final documentation.
• Identify and communicate project risks, delays, and proposed solutions.
• Supports other Real Estate Department duties as required.

What We're Looking For

• High school diploma required; associate's or bachelor’s degree in construction management, Facilities Management, Business, or a related field preferred.
• Experience supporting construction projects, facility operations, maintenance coordination, or related work.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer service skills.
• Experience working with vendors, contractors, and internal business partners.
• Proficiency with Microsoft Office applications and project tracking tools.

Technical Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Document management systems

Helpful but not required:

• AutoCAD
• Smartsheet
• SharePoint
• AS/400

Preferred Background

Experience in one or more of the following:

Physical Requirements

• Travel to project sites as needed. 20% travel
• Walk active construction sites, including uneven surfaces.
• Occasionally lift up to 25 pounds.
• Climb ladders.
• Work in both office and field environments.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.