Facilities Project Coordinator: Space & Operations Lead

Socket.dev; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Vanderbilt University in Nashville, TN, seeks a Facilities Project Coordinator to provide operational, administrative, and project support for the SOMBS Facilities office. You will help manage space allocations, renovation projects, asset tracking, budget reporting, vendor coordination, and customer service across a busy academic and research environment.

The ideal candidate will be highly organized, detail oriented, and able to balance multiple priorities while communicating clearly with

Qualifications

• Three or more years of administrative, project coordination, facilities support, or operations experience.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Experience maintaining databases and records systems.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Coordinating project schedules and milestone tracking.
• Preparing project status reports and meeting summaries with Project Managers.
• Tracking project documentation and approvals.
• Maintaining project files and electronic records.
• Assisting with organization of project closeout documentation.
• Documenting vendor quotations and procurement documentation.
• Tracking project expenditures and supporting invoice processing.
• Updating facilities dashboards and reports.
• Maintaining SOPs, workflows, and project documentation.
• Coordinating procurement documentation and approvals.
• Supporting onboarding for new faculty and laboratories.
• Maintaining customer-facing resources and guidance documents.

Skills

Project coordination

Organizational skills

Time management

Communication skills

Independent & collaborative work

Database and records management

Customer service

Education

Bachelor's degree

Tools

Microsoft Office

Oracle / ERP systems

Project management software (Bluebeam)

Reporting tools / dashboards

SharePoint / document repositories

Job description

Vanderbilt University in Nashville, TN, seeks a Facilities Project Coordinator to provide operational, administrative, and project support for the SOMBS Facilities office. You will help manage space allocations, renovation projects, asset tracking, budget reporting, vendor coordination, and customer service across a busy academic and research environment.

The ideal candidate will be highly organized, detail oriented, and able to balance multiple priorities while communicating clearly with