Facilities Project Coordinator (Pacific Time Zone)

[solidcore]; United States; Remote; USD 28,000 - 37,000; Full time

Benefits offered by this job

Health, dental, & vision insurance

401k with employer match

Flexible PTO

Free drop-in classes

Job summary

[solidcore] is a national boutique fitness company with 100+ studios. The Facilities Project Coordinator role supports daily studio maintenance, work queue management, and vendor coordination while enabling a remote work setup in the Pacific Time Zone.

Occasional travel to Arlington, VA HQ is required. You will manage multiple projects, coordinate with internal teams and vendors, and ensure compliance and safety throughout project execution.

Qualifications

• 2+ years of facilities coordination or vendor management experience.
• Ability to manage multiple projects and competing priorities.
• Strong cross-functional communication across teams.

Responsibilities

• Coordinate and track multiple facilities projects from start to finish.
• Manage a high volume of work orders with varying priorities.
• Serve as primary contact between internal teams, vendors and building management.
• Communicate timelines and expectations to field and regional teams.
• Solicit, review and manage vendor bids and proposals.
• Issue and manage work orders through the FEXA CMMS.
• Coordinate contractor site access and on-site activity.
• Ensure vendors meet safety and insurance requirements.
• Minimize disruption to studio operations during projects.
• Update project data in FEXA and maintain records.
• On-call support for studio teams up to twice per month.
• Support other Facilities Project Coordinators as needed.

Skills

Self-starter

Problem solving

Clear communication

Team collaboration

Multitasking

Growth mindset

Detail oriented

Tools

FEXA CMMS

Job description

[solidcore] is looking for a Facilities Project Coordinator to join our team to support our studios. Our ideal team member is empathetic, strategic, mission driven, puts people first and fosters a safe, welcoming and FUN work environment. Reporting directly to the Senior Facilities Field Manager, the Facilities Project Coordinator is responsible for supporting the daily maintenance/upkeep of the studios through work queue management.

This position will be fully remote, with the ideal candidate residing in the Pacific Time Zone and the capability to travel to our Arlington, VA headquarters as needed.

Responsibilities:

• Coordinate and track multiple facilities projects simultaneously from initiation through completion
• Manage a high volume of work orders across varying priority levels, ensuring timely responses and resolution by internal teams and vendors.
• Serve as the primary point of contact between internal teams, vendors, and building management
• Communicate project timelines and expectations to field and regional teams
• Solicit, review, and manage vendor bids and proposals
• Issue and manage work orders through our CMMS, FEXA
• Coordinate contractor site access, scheduling, and on-site activity
• Ensure vendors meet compliance, insurance, and safety requirements
• Coordinate with studio field teams to minimize disruption during project execution
• Enter and update project data in FEXA
• Serve as on-call point of contact for studio teams up to twice per month
• Ad hoc projects (ex. document overall review of vendor performance, rollout new vendor pilots across field teams)
• Support other Facilities Project Coordinators that are out of office

What skills you’ll bring to us:

• A self-starter who takes ownership of their work, drives tasks forward independently, and proactively identifies what needs to be done without waiting to be asked.
• Able to identify problems, work though solutions, and connect the dots across departments. Balances big-picture thinking with attention to detail.
• Processes complex information and communicates it clearly and concisely to the right people at the right time.
• Understands that everyone is working toward the same goal. Willing to pitch in, celebrate teammates’ wins, and support others when needed.
• Able to manage multiple competing priorities simultaneously, staying organized and effective in a fast-paced, high volume environment.
• Approaches feedback and challenges with professionalism and a growth mindset, using setbacks as opportunities to improve.
• Builds and maintains systems that keep projects, communications, and documentation easy to track and retrieve. Highly detail-oriented with strong file management and record-keeping habits that hold up under a high volume of concurrent work.

It will be helpful if you possess the following:

• 2+ years of experience in facilities coordination, vendor management, or multi-site operations.
• Aptitude for prioritizing multiple projects.
• A ‘can do’ spirit and positive attitude.

Compensation and Benefits:

• Compensation Range: $20.25-26.50 per hour, location dependent
• Bonus eligibility based on performance
• 401k with employer match
• Health, dental, & vision insurance
• Flexible PTO
• Free drop in classes at [solidcore]
• And MORE

[solidcore] is a national boutique fitness company with 100+ studios across the country. Our signature workout is 50 minutes of low-impact, high-intensity strength training: the lights are low and the music is loud. The coach guides the class through a series of slow & controlled movements that are sequenced to work muscles to failure. This class is accessible for all fitness levels and can be amplified or modified to accommodate individual goals. Class is as intense as our reviews suggest, but our instructors go above and beyond to provide a welcoming, supportive, empowering, and challenging experience for all. Please visit our website here to read more about our mission.

[solidcore] is firmly committed to social justice and promoting a culture of diversity, equity, and inclusion. You can find out more about the actions we are taking to promote a more diverse and inclusive space for both our clients and our internal team.

[solidcore] is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. [solidcore] makes hiring decisions based solely on qualifications, merit, and business needs at the time.